Posted: 9/22/25
 

Position:

Budget & Fiscal Manager

Work Location:

District Office – 3236 S. Kelly Ave., Suite 200, Portland, Oregon 97239

Hybrid schedule: employees are required to work on-site a minimum of two

(2) days per week; remaining days may be worked remotely. Employees

may also elect to work fully on-site.705

Employment Type:

Full-time, exempt position; 40 hours per week. Employment is at-will.

Salary Range:

$7,058-$10,478/month. Starting wage not to exceed $8,599/month

Application deadline:

Sunday, October 12th, 2025, by 11:59pm (PST)

The West Multnomah Soil & Water Conservation District (District) is a publicly funded special district whose mission is to provide resources, information, and expertise to inspire people to actively improve air and water quality, fish and wildlife habitat, and soil health. The District is governed by a board of locally elected directors and receives its funding through a permanent tax rate, contracts, and grants.

GENERAL POSITION SUMMARY

As the District’s lead financial officer, the Budget and Fiscal Manager is independently responsible for all financial operations of the District and ensures this work is completed in close collaboration with staff.  This is a hands-on role in which the Budget and Fiscal Manager personally carries out fiscal tasks and ensures their accuracy and compliance; responsibility for this work is not delegated. The position may coordinate with or provide direction to support staff and contractors, but the Budget and Fiscal Manager remains directly accountable for completing all financial processes. Core responsibilities include compliance with local budget law, public fund regulations, and state contracting law; revenue tracking; accounts payable and receivable; payroll and benefit administration; purchasing; financial reporting; auditing; budget development; grants management; and other fiscal functions. Through this work, the Manager ensures the integrity, transparency, and accountability of the District’s financial systems in support of its conservation mission.

WHAT YOU’LL DO:

Strategic Financial Leadership & Budget Development

• Provide strategic leadership and direction for all financial functions of the District, ensuring alignment with organizational goals and compliance with applicable laws and regulations (e.g., Oregon Budget Law, Oregon Public Contracting Law)
• Establish and maintain strong internal controls, policies, and procedures to ensure financial integrity and compliance with District, state, and federal requirements.
• Advise the Board of Directors and District Manager on financial performance, risks, and strategic planning; prepare and present financial information clearly to the District Manager, Board, Treasurer, and the public.
• Lead the development, monitoring, and management of the District’s annual budget, ensuring compliance with Oregon Budget Law.
• Work with the District Manager to develop the budget message, budget calendar, and other pertinent documents.

Accounting & Financial Operations

• Review financial transactions and contracts to ensure accuracy, compliance, and alignment with the adopted budget.
• Oversee all revenue and expenditure activities, including accounts receivable, accounts payable, payroll, payroll taxes, and employee benefits.
• Manage and maintain the District accounting system using QuickBooks and other financial software.
• Direct cash management, investments, debt obligations, and long-term financial forecasting to safeguard District assets.
• Prepare accurate monthly, annual, and audited financial reports in accordance with GAAP, governmental accounting standards, and modified cash basis accounting.
• Manage the annual audit process and serve as primary liaison with external auditors.

Partnerships, Grants & Program Management

• Oversee administrative contractors (e.g., IT services, health insurance agency, payroll service provider).
• Collaborate with the Tax Supervising & Conservation Commission (TSCC), auditors, and state and federal partners (e.g., Oregon Department of Agriculture, USDA Natural Resources Conservation Service, Oregon Watershed Enhancement Board) on financial and grant-related matters.
• Support staff development of grant applications, track grant reporting, and manage grant funding awards.
• Manage the District Financial Assistance Program, which grants District funds to support the work of District partner organizations, projects, and landowners.

SUPERVISORY CONTROLS

The Budget & Fiscal Manager reports directly to the District Manager and fulfills the duties with independence, using sound judgement and initiative to resolve problems. Brings significant issues or problems, ideas, and suggestions to the attention of the District Manager for the benefit of district operations.

The Budget & Fiscal Manager may provide direct supervision to one (1) full-time employee (Office Coordinator). The Office Coordinator provides support to Budget & Fiscal Manager’s duties.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of public contracting and finance laws, or ability to acquire this knowledge
• Knowledge of standard accounting procedures and reporting
• Knowledge of payroll procedures and administration of benefits
• Knowledge of GAAP, FASB, GASB, and OMB regulations
• Skilled in use of QuickBooks accounting software
• Skilled in Microsoft Office programs and databases
• Ability to work successfully in a team setting
• Experience in Federal, State, and County Grant management and reporting
• Ability to manage complex financial transactions
• Ability to support and advance diversity, equity, and inclusion (DEI) principles in collaboration with staff, partners, and the public.

MINIMUM QUALIFICATIONS

Required qualifications:

• Bachelor’s degree in accounting, finance, economics, statistics, business administration, public administration, or related field.
• Proven knowledge of standard accounting practices with five (5) years of progressively responsible fiscal management experience in accounting, budgeting, bookkeeping, or related experience or an equivalent combination of education and experience.
• Experience using QuickBooks and overseeing accounts receivable, accounts payable, payroll, and benefits administration.
• Experience applying Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB) and applicable state and federal financial regulations.
• Proficiency in written and oral communications, with the ability to present financial information clearly to diverse audiences.
• Two (2) years of supervisory experience
• Commitment to the District’s work on equity and inclusion, including utilizing tools such as an equity lens in decision making.

Preferred qualifications:

• Master’s degree in accounting or business management, or an MBA, CPA, CMA or CGFM (Certified Government Financial Manager).
• Experience working for a special district or other local or state governments.
• Experience in government or nonprofit accounting.
• Experience implementing Oregon Local Budget Law and Oregon public contracting rules.
• Advanced Microsoft Office skills, particularly Excel.
• Advanced information and records management skills for organizing and managing records in compliance with state retention requirements.
• Experience developing and managing an annual work plan and administrating a program budget for a financial or administrative program.
• Experience developing grant applications, monitoring grant awards as part of organization budget management, and awarding and tracking small grants.
• Possess a valid driver’s license.

To Apply

For confidential consideration, please submit a cover letter and resume to: recruitment@cascadeemployers.com with the subject line “WMSWCD Budget & Fiscal Manager.” Your cover letter and resume should include details describing how you meet the required and preferred qualifications. Complete applications must be received by 11:59pm on October 12th, 2025. Cascade Employers Association is assisting with this recruitment.

Applicants are eligible for Veterans’ Preference when applying with West Multnomah Soil & Water Conservation District. For more information on required materials to submit, please review our Veterans’ Preference Policy. 

District Redaction of Your Application Materials

In pursuit of our equity goals and to reduce the potential for unconscious bias, a District representative will redact certain personal information from submitted application materials before evaluation by the review team. Redacted information includes name, pronouns, contact information, links to social media accounts and personal websites/webpages, photographs, graduation dates and names of schools.

Work Schedule

The standard work schedule is Monday through Friday, 8:00/9:00 a.m. to 4:30/5:30 p.m. An alternate schedule may be considered after 90 days of employment, subject to supervisory approval.

Work Location
This position is designated as hybrid. The District office is located at 3236 S. Kelly Avenue. Employees are required to work on-site at the District office a minimum of two (2) days per week (Monday through Friday), with the remaining days eligible for remote work. Employees may also elect to perform their duties fully on-site at the District office.

Compensation and Benefits

The Budget & Fiscal Manager position is full-time (exempt) with a salary range from $7,058-$10,478 per month.

The District offers a generous benefits package which includes medical, dental, and vision coverage, short and long-term disability, life insurance, Oregon Public Employees Retirement System (PERS) participation, optional employee-contribution retirement plan, health reimbursement arrangement (HRA) plan, cell phone stipend, wellness program, employee assistance program, ten paid holidays, paid personal time off, and sick leave.

Equity and Inclusion

District staff and board strive to build and sustain an inclusive environment that values fairness, equity, inclusion and belonging. All staff are expected to contribute to an inclusive environment with staff and constituents. The District is committed to continuously evaluating and updating our programs to better serve historically underserved communities.  In recognition of the need to address unconscious bias, remove cultural barriers in our programs and eliminate disparities in our work, the District’s Board of Directors adopted a Racial Equity Statement containing the District’s vision for racial equity .

Pay Equity:

As an employer, the District complies with HB 2005, the Pay Equity Bill. We do not discriminate based on protected class in the payment of wages, and we do not screen applicants based on their current or past compensation.

Anti-Discrimination

The District is an equal opportunity employer and service provider. The District does not discriminate based on any class or identity including age, color, disability, gender identity or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, and veteran status.

Terms of Employment

At-Will Employment. Consistent with Oregon law, either an employee or employer can terminate employment without notice and without cause.

Questions

For questions about the application process, or to request an accommodation to access and participate in this recruitment, email recruitment@cascadeemployers.com with the subject line “WMSWCD Budget & Fiscal Manager.”