Posted: 8/21/25
Salary:  $26.48-$29.46 DOE + Excellent Benefits 

Application Deadline:  Open until filled

The Tualatin Valley Irrigation District is currently recruiting qualified applicants to fill the position of Administrative Assistant.

JOB SUMMARY: Performs administrative duties for the District and fulfills functions related to oversight of day-to-day operations of the District office. This position performs a wide range of bookkeeping and office support activities for the District Manager and the Board of Directors to facilitate the efficient operation of the organization. This is a full-time position.

DUTIES AND RESPONSIBILITIES: The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive. This position may complete other duties as assigned.

Bookkeeping:

• Handle bank deposits and invoice/billing requirements
• Update/maintain budgets via QuickBooks and Microsoft Excel
• Perform monthly, quarterly, and/or yearly account reconciliations and reports as needed
• Support yearly audits in conjunction with accounting firm
• Informs annual report and economic impact analyses as needed
• Manage TVID accounts and subscriptions such as Microsoft 365, Adobe Creative Suite, Streamline webpage services, etc.
• Ability to understand oral and written instructions
• Ability to work independently or as part of a team
• Ability to establish and maintain an effective working relationship with other employees, supervisors, outside contractors, and the public
• Interact with and strive to maintain good working relationships with water users

Administrative Support:

• Organizing/maintaining electronic and paper files/records
• Answer, screen, and transfer inbound calls
• Support through general clerical duties such as photocopies, fax and mailings, ordering office supplies, and tracking inventory
• Prepare official documents as needed through drafting, editing, and distributing:

                o   Meeting agenda packages and minutes for Board meetings

                o   General correspondence, reports, and presentations as needed

• Assist District Manager in planning, scheduling, and attending meetings, conferences, events, open houses, and activities as needed

                o   Examples include creating and mailing quarterly newsletters, planning and organizing annual Holiday luncheon, preparing Board room for monthly meetings, etc.

• Public Relations

               o   Edit and update documents/information on website as needed

• Coordinate with Office Manager to resolve technology/software issues

Mandatory Job Requirements:

• High school diploma or GED; at least two years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Competency utilizing QuickBooks, Microsoft 365, Google Drive, etc.
• Certification as a Notary Public in the State of Oregon or willingness to acquire one

TOOLS AND EQUIPMENT USED: Personal computer, word processing software, spreadsheets, copy machine, fax machine, and various other office equipment. Examples of computer software include, but not limited to:

• QuickBooks and other types of accounting/budgeting software
• Microsoft Office Suite, Adobe Creative Suite, Website services

For full position description and application visit our website at https://www.tvid.org/

HOW TO APPLY: Candidates must submit their application, resume, cover letter, and a listing of at least three (3) references via one pdf file to bobby.nuvolini@tvid.org. Applications will be accepted until the position is filled.

ABOUT THE DISTRICT: The Tualatin Valley Irrigation District (TVID) operates and maintains the Tualatin Project, a US Bureau of Reclamation Project. TVID releases and delivers irrigation water from Scoggins Dam to up to 17,000-acres annually (per Reclamation repayment contract) to irrigators in the Tualatin Basin. The key features of the Tualatin Project are Scoggins Dam, TVID’s primary source of water supply, and two pumping plants: the Paton Valley plant and the Spring Hill plant.

TVID maintains approximately 120-miles of buried pressurized pipeline.  The pipeline system makes up nearly seventy percent of all irrigation water delivery, with direct river diversions from the Tualatin River making up the remaining deliveries.

TVID is an Oregon governmental Special District, non-profit Bureau of Reclamation Project, overseen by a five-member board of directors. The District operates in the best interest of both its lands and its patrons.

The Administrative Assistant position will have an opportunity to be a part of a well-established District with a dedicated and capable team of employees. This position is an essential part of supporting the supply of water to the local agricultural community.