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Tualatin Valley Fire & Rescue - Supply Assistant

Posted: 1/18/2023
Salary: $45,456
Location: Tualatin, OR

It's not just about a job, it's about having a career where you can make a difference! Join our team at Tualatin Valley Fire & Rescue as a Supply Assistant. We are Oregon's largest fire district and committed to creating safer communities through prevention, preparedness and effective emergency response. Consideration of candidates will begin immediately and the posting may close without notice when a sufficient number of qualified candidates are received.

EXAMPLE OF DUTIES: Duties for the Supply Assistant include:

- DISTRIBUTION: Drives a medium and heavy-duty cargo style delivery van and loads vans in an organized and secured manner to limit missed deliveries and damage. Delivers and picks up interoffice mail, equipment, and supplies, including items requiring special handling, for all District fire stations and facilities. Performs special pick-ups and deliveries supporting special projects--e.g., academies, and large volume equipment change out and movements. Picks up and delivers supplies and equipment from local vendors as needed. Processes returns, exchanges, and credits of supplies and equipment according to department procedures.

- ORDER PREPARATION: Prints, sorts and prioritizes customer requests submitted through the District’s enterprise resource planning (ERP) system. Picks orders, prepares and boxes for distribution. Inquires when orders fall outside District norms and standards. Performs spot checks and audits of inventory quantity on hand. Identifies potential causes of variances and escalates to Inventory Control Specialist as warranted.

- DISPOSAL: Provides pickup and delivery service of biohazard waste for disposal ensuring safe-handling guidelines are observed. Arranges disposal drop-off with contracted facility. Stages and moves items deemed as surplus in preparation for sale or donation per District policy.

- CUSTOMER SERVICE: Assists customers (internal and other agencies) by phone, email and in person in order to provide products, service or information.

- EQUIPMENT REPAIR AND MAINTENANCE: Performs basic monthly maintenance checks, as required by District policy, on Supply Department vehicles and forklift and submits service requests as needed. Maintains Supply vans to be clean and organized.

- WAREHOUSE RECEIVING AND PROCESSING: Receives, unpacks, stocks and stores parts and supplies; verifies and inspects condition of shipments following established procedures, using purchase orders, packing slips, invoices, and the Districts ERP system; and reports and reconciles discrepancies. Identifies process deviations and potential errors and suggest solutions. Operates forklift to load, unload, and move equipment and/or supplies. Assists the Inventory Control Specialist in performing routine cycle counts and reconciliation of warehouse stock. Supports receiving, sorting and staging requirements of high-volume purchases that support special projects--e.g., academies, new stations, and apparatus purchases. Coordinates supply and material returns from customers, including checking, sorting, and inspecting the returns to ensure items are in usable condition and meet District standards.

- OUTBOUND SHIPMENTS: Packages and processes goods for pickup by commercial delivery service for return to factories or vendors.

- WAREHOUSE ORGANIZATION: Maintains clean and orderly warehouse and storage areas to ensure safety and accessibility, following established workflows and procedures. Coordinates supply storage optimization, identifying and suggesting improvement opportunities. For complete information about this position, please review the job description.

QUALIFICATIONS: Education High school diploma or equivalent. Experience One year of experience with warehouse functions and procedures including using inventory control software to maintain, search for, and adjust inventory. Inventory processing knowledge and experience preferred. Experience preparing, loading and driving medium and heavy-duty cargo style delivery vans preferred. License A current driver's license valid in the State of Oregon and a driving record insurable by the District's insurer. Additional Ability to perform those physical activities required for essential functions. Position-specific requirements Ability to organize and manage time effectively to meet deadlines and balance competing and changing priorities. Ability to independently prioritize workload to meet individual and department service levels and goals. Familiarity and experience with general firefighting and EMS equipment preferred. Ability to adapt to new or changing environments quickly and efficiently, identify opportunities for improvements, reconcile inaccuracies and develop viable solutions, and effectively carry out daily duties in a timely, proactive and independent manner. Ability to self-direct to perform multiple functions, organize and manage time effectively to meet deadlines while adapting to changes in schedule and job priorities.

SUPPLEMENTAL INFORMATION: Consideration of candidates will begin immediately and the posting may close without notice when a sufficient number of qualified candidates are received. Compensation: The monthly salary range within a step system for this position is $3,788 - $5,123 per month. The starting pay assignment per the contract is $3,788 per month. TVF&R evaluates each applicant's work history and responses to supplemental questions. Please be sure to thoroughly answer the application's supplemental questions to ensure our subject matter experts can appropriately evaluate your experience and qualifications. To reduce barriers to entry, TVF&R evaluates an applicant's work history and responses to these supplemental questions rather than requiring cover letters and resumes. Anticipated schedule (subject to change) Applications reviewed through February 6 Notification to complete recorded video screening interviews (invited candidates) Starting January 23 Onsite interviews Starting early February 2023 Desired start date mid- to late-March 2023

VETERANS PREFERENCE: It is the District's policy to provide eligible veterans with preference as required by law. Applicants must provide certification of eligibility for entitlement to the preference (e.g. DD-214long form clearly showing discharge status) with the application submission by the closing date of the posting.

WORK LOCATION: Tualatin Valley Fire & Rescue strives to provide exceptional internal and external customer service. To ensure a collaborative and supportive environment with both the public we serve and our coworkers, employees perform their work on-site at the assigned work location. TVF&R is an equal employment opportunity employer and seeks to attract a diverse workforce that reflects the community we serve in order to deliver safe, professional, and high-performance service.