Tangent Fire District - Office Administrator
Posted: 8/14/2026
The Tangent Fire District is seeking a motivated, dependable, and highly organized Office Administrator to become an essential member of our team. While our firefighters serve on the front lines protecting lives and property, our administrative staff provides the critical support that keeps the department operating efficiently every day.
This position is ideal for an experienced administrative professional who enjoys working in a fast-paced environment, interacting with the public, and supporting emergency services personnel. If you have exceptional organizational skills, strong attention to detail, and a passion for public service, we encourage you to apply.
Position Summary
The Office Administrator is responsible for coordinating and performing a wide variety of administrative, clerical, and customer service functions that support the daily operations of the Fire Department. This position serves as the primary point of contact for visitors, residents, vendors, and department personnel while maintaining accurate records and ensuring efficient office operations.
Primary Responsibilities
The successful candidate will:
- Welcome visitors
- Answer and direct incoming telephone calls and emails.
- Prepare, proofread, and distribute correspondence, reports, agendas, and official documents.
- Maintain confidential personnel and department records.
- Organize electronic and paper filing systems.
- Maintain department calendars and coordinate conference room scheduling.
- Process invoices, purchase orders, and vendor payments.
- Conducts payroll and employee timekeeping records.
- Track departmental expenditures and maintain budget documentation.
- Order office supplies, fire board uniforms, and district equipment as needed.
- Prepares, reviews and submits accurate, timely reports to the appropriate regulatory agencies, governing bodies, funding sources and internal stakeholders.
- Assist with public records requests and administrative compliance.
- Coordinate employee onboarding paperwork and personnel files.
- Support the Fire Chief and command staff with administrative projects.
- May assist with community outreach events, public education programs, and department communications.
- Maintain confidentiality while handling sensitive information.
- Perform additional administrative duties as assigned.
Minimum Qualifications
Applicants should possess:
- High School Diploma or GED required.
- Associate’s degree in Business Administration, Office Management, or a related field preferred or a combination of education and experience
- Three or more years of progressively responsible administrative experience.
- Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent written and verbal communication skills.
- Payroll or bookkeeping
- Accounts payable or purchasing
- Basic Accounting
- Strong organizational, time management, and multitasking abilities.
- Ability to work independently and collaboratively.
- Professional demeanor with excellent customer service skills.
- Ability to exercise sound judgment and maintain confidentiality.
- Valid driver's license.
Preferred Qualifications
Experience in one or more of the following is highly desirable:
- Bachelor’s degree in business, public administration, accounting, finance or related field
- Municipal or local government administration
- Fire, EMS, or law enforcement agencies
- Proficiency with Quick Books Online.
- Records management
- Public sector administration
Knowledge, Skills & Abilities
The ideal candidate will demonstrate:
- Exceptional attention to detail
- Strong problem-solving skills
- Ability to prioritize multiple assignments
- Excellent interpersonal communication
- Professionalism and integrity
- Dependability and punctuality
- Ability to adapt in a dynamic work environment
- Commitment to serving the community
Salary & Benefits
Salary: $54,068.04- $68,491.77annually (DOE). The anticipated hiring range for this position is $54,068.04-$59,081.60 based on qualifications and experience.
Excellent Benefits Include:
✔ 100% paid Medical, Dental & Vision Insurance for employee & family
✔ 100% employer Paid PERS
✔ Paid Vacation
✔ Sick Leave
✔ Paid Holidays
✔ Fire Med/LifeFlight membership
✔ Employee Assistance Program
Work Schedule
Full-Time Position
Monday-Friday
8:00 a.m. – 5:00 p.m.
Attend Board meetings on 2nd Wednesday each month. Additional meetings or special events will be required as needed.
How to Apply
Applicants should submit:
- Completed Employment Application
- Current Resume
- Cover Letter
- 3-Professional References
Application Deadline: Sept 3rd, 2026, at 5:00 pm.
Interviews/Testing: September 9th
Chiefs Interviews: September 10th
Applications Online at: www.tangentfire.com
Email: cchapin@tangentfire.com
Mail or Deliver Applications To:
Tangent Rural Fire Protection District
32053 Birdfoot Dr
Tangent OR, 97389
For more information about the Fire District and job position feel free to contact:
Chuck Chapin
Phone: 541-928-8722
Email: cchapin@tangentfire.com