Posted: 11/19/25
Salary:  $22.91-$32.93/hr DOE
Location:  Astoria, OR

Application Deadline: Open Until Filled

Position Information:

Executive Assistant/Marketing Coordinator $22.91 - $32.93 (DOE)

Full-Time – Monday through Friday

EXCELLENT EMPLOYER PAID BENEFITS!

CLOSES: Open until filled

The Executive Assistant/Marketing Coordinator provides comprehensive administrative, communication, and marketing support to the Executive Director and Board of Directors. This position plays a key role in promoting the mission and services of SETD, enhancing community engagement, and ensuring efficient operations across administrative and outreach functions. The ideal candidate is highly organized, detail-oriented, and creative, with a passion for public service and community mobility.

Duties:

• Provide direct administrative support to the Executive Director, including scheduling, correspondence, and confidential communications.
• Coordinate meetings of the Board of Directors and advisory committees, including agenda preparation, meeting packets, minutes, and follow-up actions.
• File and maintain required meeting records as required by Oregon Public Records Law.
• Assist with preparation of board reports, presentations, and strategic planning materials.
• Prepare RFPs and bid packages, reports, contracts and agreements as requested.
• Responsible for submitting annual marketing plan and budget.
• Other duties as requested

Requirements:

• Associate or Bachelor’s degree in Business Administration, Public Administration, Marketing, Communications, or related field preferred.
• Minimum of 3–5 years of experience providing executive-level administrative and/or marketing support, preferably in a public agency or nonprofit environment.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office (365) and social media management tools.
• Experience with website content management systems.
• Ability to work effectively with Board members, staff, government officials, and the public.
• Knowledge of public meeting procedures and Oregon public records laws a plus

Sunset Empire Transportation District is an Affirmative Action/Equal Opportunity Employer. Sunset Empire Transportation District operates its programs without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, marital status, age or disability in accordance with Title VI of the Civil Rights Act, ORS Chapter 659A or other applicable law. Alternative formats of this information are available upon request. For more information, please contact David Carr 503-861-5399 or davidr@ridethebus.org

How to Apply:

Go to our website and fill out the application, mail us a resume and application to 900 Marine Drive, Astoria, Oregon 97103, or send a resume to mross@ridethebus.org.