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Public Infrastructure Damage and Response Cost Damage Assessment Request - Due 9/25/20

The Office of Emergency Management provided this information to all SDAO members who may have been affected by the wind and wildfires. Please follow this guidance as soon as possible. If your district has questions about this FEMA Assistance, the Oregon contacts are listed at the end of this document.

To follow up on the received Major Disaster Declaration (DR-4562-OR) for Individual Assistance and the continuation of Category B Emergency Protective measures in the designated counties, we are requesting impacted counties to submit public infrastructure Initial Damage Assessments (IDA) to support the follow up request for FEMA Public Assistance for Category A, and the Permanent Work Categories.

This guidance is to assist in assessing the magnitude and impact of the Wildfires and Straight-line Winds beginning September 7, 2020 and continuing, on local jurisdictions, aggregated by County, for potential FEMA Public Assistance for debris removal and permanent repairs. In order to prepare and evaluate damages for possible Federal supplementary assistance an understanding of the valuation criteria for FEMAs Public Assistance program is fundamental.

The FEMA/State team will be using this information for the Joint Preliminary Damage Assessment (PDA). In general, the PDA is a joint effort in coordination with the State, FEMA and Local representative to gather impacts and estimated costs. The State/FEMA team collect and validate costs/estimates submitted by the local jurisdictions, through their County Emergency Manager. Much of the validation can be done remotely through pictures and explanation of impacts, severity and estimate of costs.

For the purpose of the FEMA Joint Public Infrastructure PDA, we request local jurisdictions report those costs and damages that occurred as a direct result of the Wildfires and Straight-line Winds event on or near September 07, 2020 - TBD. In order to define the costs/estimates with the incident it is very important to identify the date of occurrence and the cause (Wind or Fire) to the damage or emergency response activity.

Criteria FEMA Public Infrastructure IDA form Joint PDA:

The criteria listed below is to provide guidance on the categories of work and type of information needed for the assessment and evaluation.


  • Category A: Debris removal (to eliminate health and safety hazards)
    - Jurisdiction legally responsible
    - Include estimate for clearance, removal and disposal
    - Include regular time and overtime, equipment usage
    - Include contract costsIf unable to access site – use historical analysis , yields or modeling based upon aerial photos
    - Estimate cubic yard (CY) of debris
    - Locations of debris
    - Number of Structures/Homes Destroyed use 70K per structure for debris estimate


  • Emergency protective includes but not limited to:
    - Temporary repairs and/or temporary facilities
    - Demolition of structures
    - Sheltering activities, to include non-congregate sheltering – Please note Fire /FMASearch and Rescue
    - Searching to locate and recover human remains
    - Mass mortuary services
    - Debris Clearance incidental to repairs or protection of life health and safety (example, evacuations, temporary repairs)
    - Fire suppression activities (not related to FMAG declaration)
    - Threats to life health safety and improved property - Considered Category B
    - Include overtime labor, all equipment usage and materials usedInclude contact costs


  • Category C – Repair of roads, bridges and associated features
    - Include estimates for employee labor regular, overtime, equipment usage, contracts for the pre-disaster repair or replacementIdentify miles of road and locations if possibleIdentify type of damage
    - Do not include roads for which FHWA assistance may be available (urban minor collector and up).
  • Category D – Water Control Facilities – Repair of publicly owned irrigation systems, drainage channels, levees, dams and flood control works
    - Include estimates for regular, overtime, equipment usage, contract for pre-disaster repair or replacement
    - Identify location and type of damage
    - Omit levees and other flood control works under USACE or NRCS authority
  • Category E – Building and Equipment
    - Include estimates for regular and overtime, contract for pre-disaster repair or replacement
    - Include insurance deductible amountIdentify location and type of damage
  • Category F – Utilities, power , water sewage
    - Include regular, overtime, equipment usage, contract for the pre-disaster repair or replacement
    - Location of damage, power utilities identify miles lost, number of customers out
    - Omit damage to privately owned utilities, if any
  • Category G – Parks Recreation Facilities and Other items
    - Include regular, overtime, equipment usage, contract for the pre-disaster repair or replacement
    - Location and type of damage

Other: If available, provide photos and engineered estimates to support IDA/PDA. Also, please be sure to complete the name of Public Government and inspector's name (in case of follow up questions) section of the IDA form.

Who completes the Initial Damage Assessment reporting form for Public Infrastructure Damage?

Damage Assessment Field Data Collection Form for Public Infrastructure: The County Emergency Manager distributes this form to be completed by the local public entities such as:

  • County Departments
  • Municipalities, cities, towns
  • Certain Private Non-profit Organizations
  • Special Districts
  • Tribal governments

Due to the continued response efforts and urgency of this request please focus on the most severe damages and impacts, such as debris removal and critical facility damages with high dollar value damages. The estimates can continue to be updated as more information is available.

Once the state/FEMA Joint PDA team receives all of the damage assessment forms (IDA form), we will review the information and may follow up with questions or requests for more information as part of the Joint PDA validation process. There also may be site visits scheduled if warranted.

Local jurisdictions complete their own IDA Public Infrastructure data form and submit the completed form(s) to the local County Emergency Manager. The County Emergency Manager submits the completed IDAs form and any supporting documents by email to: and

Please submit the completed Infrastructure IDAs forms by September 25th COB to and

State Agencies please submit your completed IDA broken out by county directly to: and

If you have questions about Damage Assessment for Public Infrastructure - Public Assistance Contact:

Julie Slevin, State Public Assistance Officer, 503-378-2235
Dan Gwin, Deputy State Public Assistance Officer, 503-378-3254