Posted: 7/2/25
Salary:  $96,900-$131,388.00
Location:  McMinnville, OR

Open Unitl Filled: First review of applications will be July 14th, 2025

The McMinnville Fire District is hiring a Finance Manager to help lead the financial foundation of our recently formed Fire District, built on over 150 years of public safety excellence with the City of McMinnville.

This is more than a finance job — it’s a chance to shape the future of a growing, mission-driven organization that serves our community with pride and purpose.

Apply by submitting a District application, resume, and letter of interest.  You can email the materials to info@mcminnvillefiredistrict.gov or michelle.teed@mcminnvillefiredistrict.gov, or fax them to (503) 435-5815.

GENERAL DESCRIPTION OF DUTIES

This position is full-time, exempt.  As part of the Administration team, you will oversee, evaluate, and direct the activities of the District’s finance operations. We work together to perform advanced analytical, professional, technical, and administrative functions in support of district operations and services.

REQUIRED QUALIFICATIONS

• At least 18 years old.
• U.S. Citizen or lawfully able to work in the U.S.
• Ability to read and speak English.
• Possession of valid driver's license with an acceptable driving record.
• Pass a background check, pre-employment drug test.

Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.  A typical way to qualify would be a bachelor’s degree in accounting, business administration, or a related field and at least five (5) years of accounting related experience. This position also requires:

Knowledge of:

• Principles and practices of established forecasting techniques and methods – quantitative and qualitative forecasting techniques, time series, causal and other established forecasting methods.
• Government budgeting laws, principles and practices.
• Government accounting principles and practices.
• Financial and accounting systems and processes.
• Sound financial management principles and practices.
• Project management principles.
• Business writing and report preparation methods.

Skill and Ability to:

• Prepare and monitor budgets, working in conjunction with Chief Officers.
• Create, refine and implement appropriate changes to the Chart of Accounts.
• Work with financial auditors to manage annual audit, provide responsive documentation, and make necessary adjusting journal entries.
• Reconcile bank statements, credit card statements, and other summary records requiring review and supporting documentation.
• Build and/or maintain complex spreadsheets, including allocation of complex costs across Divisions.
• Research, collect, analyze demographic, performance, and financial data.
• Ability to prepare, write, and analyze reports, business communication, policies and procedures.
• Compile and analyze data and make recommendations regarding various budgetary or program options.
• Prepare, read, and interpret policy documents, complex financial reports, and statements.
• Identify and meet best practices and standards in the field of budget, forecasting income and expenses, and government or non-profit finance.
• Effectively utilize financial software – specifically QuickBooks Online, Microsoft Word, Excel, and Outlook.
• Use initiative and sound independent judgment within scope of responsibility.

PREFERRED QUALIFICATIONS

• Experience using Quickbooks Online and other accounting programs.
• Experience with cash-based accounting, audits, capital planning, labor negotiations, and depreciation schedules.
• Experience in municipal or public finance, budgeting, or accounting.
• Familiarity with ambulance, or medical billing, or experience with billing under federal programs in a similar field.
• 2 year or 4 year degree in finance, accounting, public administration, management or a similar field.

SUPERVISION RECEIVED

Works under the general supervision of the Administrative Services Director.

SUPERVISORY RESPONSIBILITIES

Oversees the accounts payable process, completed by staff, and steps in to complete this process when staffing levels require this.  Supervision is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel on District budget, policies and practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and responsibilities listed should not be construed to be all-inclusive. The essential job duties will include other responsibilities as assigned and required.

ESSENTIAL JOB FUNCTIONS

Budget and Financial Reporting

• Prepares the annual budget and coordinates the audit processes. 
• Develops, prepares and maintains complex budgets, databases and/or analytical tools including projection models or scenarios for revenues, departmental services portfolios, and capital improvement planning.
• Performs a variety of essential financial activities that keep our operations strong and services running smoothly, such as forecasting income and expenses on a regular basis, debt management, capital asset and capital project accounting, monthly and annual reconciliations to the general ledger, and assignments for annual audit and production of financial statements.
• Performs estimations of future values and data utilizing quantitative and qualitative forecasting techniques, time series methods, causal methods and other established forecasting methods.
• Prepares periodic financial reports for operating funds for the District Board, Budget Committee, and Finance Committee. 
• Prepares periodic and ad-hoc financial reports based on detailed research, critical analysis, and independent judgment.

Purchasing and Contract Management

• In conjunction with the Administrative Service Director and/or other procurement staff, gathers pricing data and works with staff directly on purchases, consistent with contract requirements.  Also oversees regular, recuring orders for three fire stations.
• Updates District purchasing policies and procedures, including writing rules, policies, and procedures for procurement.
• Assists with the disposition of District surplus equipment and materials.

Accounts Payable

• Oversees, and performs if necessary, accounts payable functions for the District by processing data, preparing documents, issuing checks, generating reports, maintaining records, and reconciling vendor and bank accounts.

General Accounting Support

• Participates in a variety of special projects including cost/expense summaries and analysis, evaluations and analysis of financial systems, tasks/workflows and internal controls to identify, develop and implement new or improved business solutions.
• Maintains and controls the appropriation, revenue and general accounting records of the District. 
• Ensures compliance with Federal, state and local laws, regulations, codes and/or standards.

GENERAL JOB FUNCTIONS

• Establishes and maintains effective working relationships with staff, other agencies, and the public.
• Performs other duties as assigned within the scope of the classification.
• Participates in internal and external committees and workgroups when requested.
• Maintains proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
• Maintains work areas in a clean and orderly manner.
• Maintains confidentiality, data integrity, and complies with all related district, state, and federal standards.

WORKING CONDITIONS:

The position requires limited (0-20%) ability to use dexterity and fine motor skills. Continuous (81% of the time) use of office equipment. The position requires little (0-5%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require a usual degree of agility and hand eye coordination. The work environment is well protected, with virtually no hazards or obstacles (0-5%).  There is very little element of personal risk or hazard. Job conditions are usually stable, with virtually no (0-5%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc.

We’re proud of our 150-year history and excited to shape the future of this newly formed District with forward-thinking, community-focused professionals.  To be part of our team, you need to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, you may be required to perform duties not specifically spelled out in the classification, but which may be reasonably considered to be incidental just as though they were actually written out in this classification.

McMinnville Fire District does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.

The McMinnville Fire District is an equal opportunity employer and those with a diverse background are encouraged to apply.  Applicants with disabilities who need a reasonable accommodation (e.g., assistive listening devices) to participate in the recruitment and/or selection process should contact 
Michelle Teed, Administrative Services Director.

The McMinnville Fire District is proud to hire veterans. Applicants are eligible to use Veteran's Preference in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and they electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED from Veterans:
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. If you need to request a copy of your

DD-214, click here. Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.

Information about Veteran's Preference qualifications can be found at:   https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx 
The McMinnville Fire District prohibits discrimination and harassment of any kind.

We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the McMinnville Fire District are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state or federal law. We do not tolerate discrimination or harassment based on any of these characteristics.

About the District:

The McMinnville Fire District is a newly formed agency with financial stability and projected significant service improvements for the residents in and around McMinnville.

The District is a state-of-the-art combination organization consisting of Firefighter/EMS positions, a strong roster of volunteer firefighter/emergency medical technicians, and a Fire and Life Safety Division. The District staffs five full-service ambulances and one Fire Engine with fully qualified Paramedics and Emergency Medical Technicians

Since being established by voters in May 2023, the McMinnville Fire District is on a path of exciting growth with plans to continue expanding the number of fire stations, continuing to increase Fire and EMS staffing and enhance our fleet and equipment in the years ahead.

The McMinnville Fire District serves a 450 square mile Ambulance Service Area which includes many of the small communities within Yamhill County. The District also serves 97 square miles for fire protection. You will be challenged with unique issues and be part of the ground level of a newly built District, helping us build toward a long and sustainable future together. 

About the City: 

McMinnville Oregon, is nestled in the heart of Oregon’s Willamette Valley and provides a charming blend of small-town warmth and vibrant community spirit.  Known for its picturesque vineyards, the city boasts a thriving wine scene and a welcoming atmosphere. With a rich cultural heritage, McMinnville features historic architecture, a lively historic downtown, and access to outdoor adventures.  McMinnville’s central location means the nearly 35,000 residents aren’t far from the scenic Oregon Coast, City life, or the slopes of Mt. Hood. Whether it’s a glass of wine or a cup of coffee on Third Street or a bike ride through the Willamette Valley, there is always something fun to do in McMinnville.

You will work in a friendly, beautiful town with a newly formed District.  Station 15 is located on the east side of the City, amid beautiful countryside and across from the Evergreen Aviation campus.  Station 1 is just blocks from Third Street with lots of character and dining/shopping opportunities. Whether it’s a glass of wine or a cup of coffee on Third Street or a bike ride through the Willamette Valley, there is always something fun to do in McMinnville. 

See more about the City of McMinnville here:  Visit McMinnville – The Official Tourism Website of McMinnville, Oregon.

The District offers a family-oriented culture, and generous benefits.  You will receive the following:

• Pay in the range of $ 96,900 - $131,388 Annually.
• Medical, Dental and Vision through the Northwest Firefighters Relief Association (Regence BCBS or Kaiser), plus basic life insurance and long term disability insurance.  Premiums are paid 90% by the McMinnville Fire District.
• HRA VEBA Account - paid by the McMinnville Fire District.
• Retirement benefits through Oregon PERS (6% of salary) – paid by the McMinnville Fire District.
• Employee Assistance Plan
• Optional benefits:
  • Flexible Spending account
  • Deferred Compensation
  • Aflac
  • Voluntary Life Insurance
• Leaves: Vacation, Sick leave, Management leave, and bereavement.
  • Vacation accrues as follows:
    • 1-3 years:      6.67 hours/mo.
    • 4-7 years:      8.33 hours/mo.
    • 8-13 years:    10 hours/mo.
    • 14-20 years:  12 hours/mo.
    • 21+ years:     13.33 hours/mo.
• 4 days floating holidays

       Call us with questions and apply today!

Contact Information:

Michelle Teed, Administrative Services Director

Office:  503-435-5807; Cell:  971-241-8488

Michelle.teed@mcminnvillefiredistrict.gov