Posted: 3/28/2023
Location: Prineville, OR

General Position Summary:

Responsible for planning and coordinating all athletic leagues, programs, and events for the District, serves as a member of the district's management/supervisory team.

Essential Functions/Major Duties:

• Plan, develop, manage, and oversee the full scope of the athletic leagues and programs for the District, including oversight of instructors and coaches

• Lead and develop a team and exemplify and create a culture of trust and respect • Problem solve difficult situations, interpersonal and logistical issues

• Assist Recreation Coordinator with District and Foundation events, including but not limited to: Daddy Daughter Dance, Fishing Derby, Fourth of July, Movies in the Park, Santa’s Workshop

• Coordinates with athletic leagues and program organizers and coaches and sets up all relevant information on the recreation software system

• Manage all media and advertising for athletic programs and leagues

• Develop marketing materials

• Assist the Recreation Coordinator with keep the website up to date

• Develop athletic league and related program budgets

• Oversee athletic league and program related purchasing and expenses, within the confines of the budget • Oversee cost recovery for athletic leagues and programs

• Actively recruits prospective athletic programs and works toward keeping an appropriate number and variety of athletic related leagues and programs in place

• Provide training for athletic staff

• Manage inventory of athletic league and programming materials and equipment

• Keep storage areas clean and organized

• Work closely with the parks maintenance department and keeps them informed about leagues and programs

• Coordinate set up and tear down of leagues, programs, and events

• Pursue alternative funding for athletic leagues, programs and events. i.e., sponsorships, general fundraising, grant writing etc.

• Attend relevant meetings, trainings, networking programs, and events

• Coordinate with other local government agencies, non-profits, business, and individuals in the community to ensure we are not duplicating services and working together as much as reasonable

• Provide front desk customer support services

• Manage digital file system for all athletic leagues, programs, and activities

• Work closely with the Executive Director on athletic leagues, program development and organizational goals

• Evaluate all athletic leagues, activities, and programs and gather feedback from participants

• Keep track of measurable outcomes for all athletic leagues, activities, and programs

• Participate on relevant boards or committees as time allows

• Work with the Finance Manager to set up budgets for personnel and necessary expenditures

Job Scope:

This job works within the confines of the District’s fiscal year budget and is responsible for development and/or decisions, staff accountability, has decision‑making authority, is creative/innovative, and has a level of responsibility for planning.

Supervisory Responsibility:

Oversee sports coaches, referees, and staff Interpersonal

Contacts:

● Internal - All Parks and Rec District staff

● External - General public, sports league coordinators, facility owners

Specific Job Skills:

● Strong computer skills including but not limited to email, internet, Microsoft Office Suite

● Able to organize and prioritize work

● Skilled in time management

● Excellent leadership and supervisory skills

● Work cooperatively with staff and the public

● Work independently within the established policies and procedures of the district

● Communicate orally in the English language in a one-on-one or group setting

● Produce written documents in the English language using proper sentence construction, punctuation, and grammar

● Ability to deal with conflict in a professional manner and bring peaceful resolutions

Education and/or Experience:

● Associates degree in Recreation, Sports Management, Business Manager or related field

● 3 years experience with coordination of athletic leagues or recreation programs

● 3 years supervisory experience

Job Conditions:

● Work is performed in an indoor environment and outdoors in occasional extreme weather conditions

● Periodic travel to meetings, conferences, and training is required

● Evenings and weekends are required when necessary

● Occasional overtime may be required

● On-call response availability

● Job requires standing, walking, bending, stooping, reaching, sitting, kneeling, use of fingers and hands, grasping, listening and hearing, talking, handling, repetitive motions, lifting, computer work/keyboarding

How to Apply:

Application available at Employment Opportunities