Posted: 1/28/26
Location:  Prineville, OR

 

Title:  Athletics Coordinator

Dept:  Office

Exempt/Nonexempt:  Nonexempt

Reports to:  Executive Director

 

General Position Summary:

Responsible for planning and coordinating all athletic leagues, programs, and events for the District, serves as a member of the district's management/supervisory team.

 

Essential Functions/Major Duties:

• Plan, develop, manage, and oversee the full scope of the athletic leagues and programs for the District, including oversight of instructors and coaches. 
• Lead and develop a team and exemplify and create a culture of trust and respect
• Problem solve difficult situations, interpersonal and logistical issues
• Assist Recreation Coordinator with District and Foundation events, including but not limited to: Daddy Daughter Dance, Fishing Derby, Fourth of July, Movies in the Park, Ghost Town at Crooked River Park, and Santa’s Workshop.
• Coordinates with athletic leagues and program organizers and coaches and sets up all relevant information on the recreation software system
• Manage all media and advertising for athletic programs and leagues
• Develop marketing materials
• Assist the Recreation Coordinator with keeping the website up to date
• Develop athletic league and related program budgets
• Oversee athletic league and program related purchasing and expenses, within the confines of the budget
• Oversee cost recovery for athletic leagues and programs
• Actively recruits prospective athletic programs and works toward keeping an appropriate  number and variety of athletic related leagues and programs in place.
• Provide training for athletic staff
• Manage inventory of athletic league and programming materials and equipment
• Keep storage areas clean and organized
• Work closely with the parks maintenance department and keeps them informed about leagues and programs.
• Coordinate set up and tear down of leagues, programs, and events
• Pursue alternative funding for athletic leagues, programs and events.  i.e., sponsorships,  general fundraising, grant writing etc.
• Attend relevant meetings, trainings, networking programs, and events
• Coordinate with other local government agencies, non-profits, business, and individuals  in the community to ensure we are not duplicating services and working together as much as reasonable.
• Provide front desk customer support services
• Manage digital file system for all athletic leagues, programs, and activities
• Work closely with the Executive Director on athletic leagues, program development and organizational goals.
• Evaluate all athletic leagues, activities, and programs and gather feedback from participants 
• Keep track of measurable outcomes for all athletic leagues, activities, and programs  
• Participate on relevant boards or committees as time allows
• Work with the Business Manager to set up  budgets for personnel and necessary expenditures

 

Job Scope:

This job works within the confines of the District’s fiscal year budget and is responsible for development and/or decisions, staff accountability, has decision‑making authority, is creative/innovative, and has a level of responsibility for planning.

 

Supervisory Responsibility:

Oversee sports coaches, referees, and staff

Interpersonal Contacts:

• Internal - All Parks and Rec District staff
• External - General public, sports league coordinators, facility owners

 

Specific Job Skills:

• Strong computer skills including but not limited to email, internet, Microsoft Office Suite
• Able to organize and prioritize work
• Skilled in time management
• Excellent leadership and supervisory skills
• Work cooperatively with staff and the public
• Work independently within the established policies and procedures of the district
• Communicate orally in the English language in a one-on-one or group setting
• Produce written documents in the English language using proper sentence construction, punctuation, and grammar.
• Ability to deal with conflict in a professional manner and bring peaceful resolutions

Education and/or Experience:

• Associates degree in Recreation, Sports Management, Business Manager or related field
• 3 years experience with coordination of athletic leagues or recreation programs
• 3 years supervisory experience     

 

Job Conditions:

• Work is performed in an indoor environment and outdoors in occasional extreme weather conditions
• Periodic travel to meetings, conferences, and training is required
• Evenings and weekends are required when necessary 
• Occasional overtime may be required
• On-call response availability
• Job requires standing, walking, bending, stooping, reaching, sitting, kneeling, use of fingers and hands, grasping, listening and hearing, talking, handling, repetitive motions, lifting, computer work/keyboarding.