Posted: 7/29/2021
Salary: $7,433 - $10,055 per month
Location: Tualatin, OR

Tualatin Valley Fire & Rescue is Oregon’s largest fire district and provides fire protection and emergency medical services to more than 530,000 people. Located in one of the fastest-growing regions in the state, our 390-square-mile service area includes most of Washington County and unincorporated portions of Clackamas, Multnomah, and Yamhill counties.

The Capital Projects Manager is responsible for directing, organizing, controlling and delivering diverse capital projects of varying size and complexity with high strategic importance to the District. The Capital Projects Manager continually evaluates communication and processes to identify and implement improvements to the capital projects program.

The Capital Projects Manager (CPM) is responsible for directing, organizing, controlling and delivering diverse capital projects of varying size and complexity. During the first year, the incumbent will establish processes for managing the projects and warranties, with preliminary work on stations projected to begin during the winter. They will also gain an understanding of the Fire District, how it operates and its role in the communities we serve. The CPM will successfully manage multiple projects in varying phases while communicating in all directions with stakeholders inside and outside the District. Curious-minded and able to handle ambiguity, this incumbent is flexible and creative in solutions when issues arise and ensures early communication to decision makers. The CPM is the subject matter expert, knowing or willing to find information on applicable building and/or development code and other District requirements for our facilities in a hands-on manner. With their savvy interpersonal skills, they will create and maintain a network of contacts both with city, counties, construction, and within the District, fostering these relationships with organizational agility and personal awareness. Ever the consummate professional, they interact with individuals outside the organization with ease and diplomacy.

TVF&R evaluates each applicant's work history and responses to supplemental questions. Please be sure to thoroughly answer the application's supplemental questions to ensure our subject matter experts can appropriately evaluate your experience and qualifications. To reduce barriers to entry, TVF&R evaluates an applicant's work history and responses to these supplemental questions rather than requiring cover letters and resumes. Appointments on the salary range are made based upon a pay equity analysis of bona fide factors per Oregon's Equal Pay Act. Tualatin Valley Fire and Rescue strives to provide exceptional internal and external customer service. To ensure a collaborative and supportive environment with both the public we serve and our co-workers, employees perform their work on-site at the assigned work location.

Example of Duties:

PLANNING : Develops short- and long-range capital construction plans for the District. Coordinates cost estimates for future facilities with long-range financial models.

DEVELOPING AGREEMENTS : Coordinates the development of agreements to implement long-range plans. In conjunction with Finance department, prepares requests for proposals and contracts for professional, technical, consulting, construction and other services. Manages the consultant selection process, establishes the contractor pre-qualification process, develops contract documents, and reviews consultant-prepared designs and products for conformance with District capital plans and specifications.

FACILITY DESIGN : Facilitates, monitors and coordinates review and input on facility design.

LIAISON BETWEEN STAKEHOLDERS : Serves as liaison to the design team, District staff, Board of Directors, jurisdictional partners and community groups. Prepares and makes presentations before the Board of Directors, citizen groups, and various commissions. Escalates issues to relevant stakeholders as warranted and in a timely manner.

PROJECT MANAGEMENT : Manages all pre-construction evaluation and planning activities using industry-accepted tools and techniques for managing projects to completion; develops construction plans and estimates; manages and coordinates the services of architects, engineers and land use consultants in the planning approval process and development of preliminary drawings and specifications; completes and submits building permit applications; and meets with building department representatives and oversees the process of project approval. Develops scope and timeline expectations and ensures projects remain within scope, budget, and timelines. Prepares justification and appropriate documentation to obtain approval when adjustments or addendums to project scope or budget are necessary. Monitors construction activities, which includes onsite direct examination of construction sites in various stages of completion and wearing appropriate personal protective equipment. Administers payment and change orders within District policies; researches, negotiates, and resolves claims made by contractors; and develops and maintains project reporting system.

BUDGET : Develops and recommends annual budgets for the capital improvement program; and develops 10-year capital construction budget for the District.

RECORDS MANAGEMENT : Develops and maintains reports, memoranda, letters and other documents regarding project issues.

COMPLIANCE : Ensures that construction project work associated with local, state and federal laws, and other regulatory agency standards inform District guidelines and business practices. Interprets District and department policies for assigned personnel and enforces safety regulations and adherence to proper codes and standards.

GOAL-STRATEGY ALIGNMENT: Develops expectations and goals for assigned business unit(s) aligned with divisional or organizational goals and strategies. Develops change strategies as needed. Undertakes short- and long-term planning for assigned unit activities, coordinating with other units as necessary.

SUPERVISION: Oversees work of direct reports, including hiring, providing direction, identifying learning and development opportunities, employee recognition, managing performance, and administering corrective and/or disciplinary action.

BUDGET: Develops budget for assigned business unit(s), and provides ongoing fiscal oversight and accountability.

Secondary functions: Develops framework for effectively managing work associated with capital projects warranty claims, including ensuring warranty work is scheduled and completed post project.

Manages post-occupancy project work, including coordinating with facility tenants, contractors, and Facilities department personnel to ensure work is addressed in a professional and timely manner.

Stays current in field of expertise by participating in conferences, seminars, meetings, and other learning and development events; and by monitoring literature in one's field for trends and changes occurring.

Must be prepared to report/remain at work during major emergencies, disasters, and some large emergency exercises with little or no notice. Must be able to meet this requirement without substantial delay by taking appropriate steps for individual and family preparedness.

May receive assignments well outside of job description or normal chain of command during major emergencies, disasters and some emergency exercises.

Ensures that personnel understand the District's requirement that employees are prepared to report to/remain at work during major emergencies, disasters and some large emergency exercises with little or no notice.

Maintains ability to contact personnel for which this position is responsible during non-work hours in the event of altered District/Division status affecting employee assignments.

Performs other duties as assigned.

Qualifications

The education and experience minimum requirements below are those typically required for performing the job functions (unless specifically noted to be preferred). Equivalent combinations of education and experience may be considered.

EXPERIENCE:
Five years of professional experience managing multiple construction projects ranging from $1M to $15M in value. Experience in the public sector preferred.

Three years of supervisory experience strongly preferred.

EDUCATION:
Bachelor’s degree, preferably in construction project management, engineering, architecture, or closely related field.

CERTIFICATIONS:
Current project management certification preferred.

POSITION SPECIFIC REQUIREMENTS:

Demonstrated knowledge of construction project management principles, processes, systems and techniques; thorough understanding of construction techniques, equipment and materials; and knowledge of construction planning and scheduling.

Thorough knowledge of federal, state and local laws, codes and regulations regarding construction.

Demonstrated understanding of principles and practices of budgeting, purchasing and maintenance of records; ability to prepare, justify and administer a project budget. Ability to manage multiple funding streams, each having unique accounting standards.

Ability to plan, organize, coordinate, review and evaluate the work of professional and technical consultants.

Ability to read blueprints and construction plans.

In-depth knowledge of, and ability to interpret and apply, complex rules, regulations, codes and ordinances. Knowledge of permitting processes with municipal, county and other regulatory agencies.

Ability to effectively lead individuals and teams in order to accomplish goals and objectives.

Ability to effectively speak in public to small and large groups as well as the ability to effectively identify critical issues from a conversation and clearly disseminate such issues orally and in writing.

Ability to analyze and solve complex problems or situations. Strong ability to achieve teamwork and cooperation in completing job responsibilities.

Ability to use coaching and negotiation skills as needed.

Demonstrated ability to manage projects, including performing needs assessments and analysis, gathering project requirements, creating project plan, communicating with stakeholder groups, executing plan, testing/evaluating solutions, identifying and mitigating risks, and adapting approach to changing conditions and post-project evaluation.

Continually looks for ways to improve processes, efficiencies, and customer service levels. Provides positive feedback and suggestions to improve. Keeps an open mind to change and supports efforts to improve business operations.

Ability to function effectively in a fast-paced stressful environment with frequent interruptions, multiple simultaneous assignments, and rapidly changing priorities, while maintaining a calm demeanor.

Ability to read and understand, and communicate effectively in English, both orally and in writing.

Ability to develop and manage budgets, including linking budget development to short- and long-term planning, as well as District and program strategic goals.

Ability to establish policies and goals, and to develop, implement, and evaluate programs.

Ability to plan, direct and oversee the work of personnel, including managing performance effectively.

Knowledge of modern principles and practices of personnel management.

Solid knowledge of and ability to operate a personal computer and standard office software applications in addition to any specialized software necessary for the performance of job duties.

Demonstrated ability to manage projects, including performing needs assessments and analysis, gathering project requirements, creating project plan, communicating with stakeholder groups, executing plan, testing/evaluating solutions, and adapting approach to changing conditions.

Ability to travel throughout the District to various work site locations in order to fulfill the essential functions of the position. Must possess a current, valid driver's license, and maintain a driving record insurable by the District's insurer in order to drive a District-owned vehicle or drive a personal vehicle for District business.

Supplemental Information

TENTATIVE SELECTION PROCESS TIMELINE:
Onsite presentation and panel interview: Week of August 23 Start date: September 2021

VETERAN'S PREFERENCE:
It is the District's policy to provide eligible veterans with preference as required by law. Applicants must provide certification of eligibility for entitlement to the preference (e.g. DD-214 long-form clearly showing discharge status).

COMPENSATION:
The monthly salary range within a step system for this position is $7,433 - $10,055 per month. The starting pay assignment, based on a candidate’s bona fide factor analysis in accordance with the District’s pay equity system and the Oregon Equal Pay Act, would be no higher than $8,912 per month.

TVF&R is an equal employment opportunity employer and seeks to attract a diverse workforce that reflects the community we serve in order to deliver safe, professional, and high-performance service.

TVF&R evaluates each applicant's work history and responses to supplemental questions. Please be sure to thoroughly answer the application's supplemental questions to ensure our subject matter experts can appropriately evaluate your experience and qualifications. To reduce barriers to entry, TVF&R evaluates an applicant's work history and responses to these supplemental questions rather than requiring cover letters and resumes.

*Candidate applications will be reviewed upon receipt and application period may close without notice if a sufficient number of qualified candidates are received.

How To Apply:
Apply online at https://www.governmentjobs.com/careers/tvfr