Posted: 7/9/25
Salary:  $22.00-$25.47 DOE
Location:  The Dalles, OR

Position Summary

The Administrative Support Specialist plays a critical role in supporting the daily operations of Port of The Dalles. This position performs a wide range of administrative, clerical, and organizational functions that contribute to the efficiency and effectiveness of the Port. The ideal candidate is detail-oriented, responsive, and comfortable working in a dynamic public-facing environment.

Key Responsibilities

• Provide administrative and clerical support to Port staff.
• Coordinate scheduling, maintain calendars, and organize meetings.
• Draft, proofread, and finalize memos, reports, presentations, and official correspondence.
• Respond to public inquiries (in person, by phone, and by email) in a professional and timely manner.
• Assist with preparation and posting of agendas, meeting packets, and minutes in accordance with Oregon public meetings laws (ORS 192).
• Maintain organized filing systems and support records management per retention schedules.
• Coordinate logistics for Port Commissioner meetings and community events.
• Assist with communications and outreach including website updates.
• Uphold confidentiality and compliance with public records laws and internal policies.

Minimum Qualifications

• High school diploma or GED required. Associate or bachelor’s degree in public administration, business, or a related field preferred.
• Two (2) years of progressively responsible administrative support experience; experience in a government or public-sector setting is strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity meeting platforms (e.g., Zoom, Microsoft Teams).
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks with shifting priorities.
• Experience working with the public and maintaining a high level of professionalism and customer service.

Compensation & Benefits

• Wage Range: $22.00-$25.47 (depending on experience and qualifications)
• Health Insurance: Medical, dental, vision, and prescription coverage
• Retirement: Participation in Oregon Public Employees Retirement System (PERS)
• Paid Leave: Vacation, sick leave, holidays, and personal days
• Other Benefits:
• Life and disability insurance
• Training and professional development opportunities

Application Instructions

Submit a cover letter and resume by email to: admin@portofthedalles.gov

Application deadline: July 22, 2025