Posted: 10/25/2021
Salary​: $58,344 - $78,764 DOE
Location: Portland, OR

The Multnomah County Drainage District (MCDD) protects a large part of greater Portland along the Columbia River from flooding. MCDD manages four public agencies, led by elected boards, that collectively operate and maintain 27 miles of flood protection levees, 12 pump stations and 45 miles of sloughs, canals, and culverts.

The management and coordination of these elected boards are a critical function of these agencies and allows MCDD to meet its mission of flood risk-reduction. The Board Coordinator will coordinate multiple public meetings and provide public record management support for the initial board of the new Urban Flood Safety & Water Quality District, MCDD and the other districts managed by MCDD, in addition to managing meetings of a variety of subcommittees & work groups.

In 2019, the Oregon Legislature established the Urban Flood Safety and Water Quality District. The new district is designed to consolidate the four existing drainage districts in Multnomah County into a single, more modern agency. The governor appointed an interim board for the Urban Flood Safety & Water Quality District. To complete that transition, our elected boards must make a number of policy decisions to design & fulfill the mission of our new district, and will involve a number of subcommittees, citizen groups, and stakeholders in order to inform those policy decisions.

This position offers a unique opportunity to play a role in our agency at a time when we are actively transitioning to an entirely new type of local government agency, and to work closely with elected officials and high-level government administrators from agencies of regional importance. The boards & subcommittees you will be staffing in this role will be playing an integral role in the development of the Urban Flood Safety & Water Quality District including development of a revenue model, establishment of an environmental program, and the operationalization of equity and cultural history into service delivery for the new district.

We need a board coordinator with a strong understanding of the logistical and legal requirements of public meetings, with excellent organization and time management skills. A great candidate will also bring soft skills such as flexibility, stakeholder management, and the ability to work collaboratively to the role. Your ability to problem solve on the fly and navigate the challenges of this position requires effective and professional communication skills in order to organize large meetings (up to 20 participants) of elected and appointed officials, stakeholders, citizens, and staff. This position reports to the Policy and Administration Manager.

This is a full-time position that may accommodate school schedule for students currently enrolled in an advanced degree program in a related field.

Benefits: This is a full-time, non-exempt position. Being a public agency, all approved overtime will be compensated at the rate of 1.5 hours for each overtime hour worked in the form of accrued Compensatory time (See MCDD Employee Handbook) to use against future time off. Our Benefits Include:

• Competitive Salary
• Comprehensive Medical, Dental, and Vision coverage
• State of Oregon Public Employee Retirement System (PERS)
• Oregon Savings Growth Plan
• Paid holidays, flex, vacation, and sick leave 
• Transportation and Wellness Incentives
• Healthy work-life balance
• Casual dress code
• Office Perks:
  - We believe in snacking! Our breakroom is always properly stocked.
  - Frequent visits from our 4-legged team members.
  - Beautiful views of the Columbia Slough Watershed
  - Access to open outdoor spaces
  - Showers and access to bike parking
• Work-Culture:
  - Open access to leadership
  - Collaborative environment
  - Supportive of families with children
• Location:
  - MCDD is located in the Sunderland neighborhood of Portland, Oregon, a city known for its diversity of restaurants, breweries, and easy access to both the coast and mountains. The area offers a variety of neighborhoods, bike-friendly streets, and amenities of a large city.

ESSENTIAL DUTIES:

Board Meeting Coordination & Support:

• Board Meeting Management: Provide support for the elected and appointed boards managed by the Multnomah County Drainage District, including UFSWQD, PEN 1, PEN 2, and SDIC, and their subcommittees & other work groups. Typical tasks include including:
  - Coordinating scheduling of meetings, management and facilitation of meetings; including annual meetings of landowners; ensuring meeting IT needs are met; post meeting notices according to requirements; compile agendas & meeting materials; identify action items from meetings and follow up with staff to ensure action items are completed; prepare meeting summaries and ensure meetings are recorded; manage long-term planning of board meetings and agendas; complete other meeting follow up including posting of materials on district website. Management of electronic materials includes posting on district website, YouTube page, and other digital platforms.
• Board Member & Subcommittee Member Support: Manage communications & provide support for board, subcommittee and workgroup members, including facilitating communication between board members and appropriate staff.

Duties Applying to All Employees:

• It is the duty of all employees to:
• Perform other duties as assigned.
• Strive to achieve the Mission, Vision, and Values of the organization.
• Perform the duties assigned during an emergency.
• Complete required Incident Command System training within 90 days of hire.
• Remain within a 10-hour response time during the District’s Partial Emergency Activation or as specified by the Executive Director.
• Adhere to workplace safety rules and regulations.
• Occasional weekend and evening shifts may be required.
• Some travel may be required to attend conferences and events.

MINIMUM QUALIFICATIONS:

Knowledge and Understanding of:

• Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, etc.
• Advanced research techniques 
• Internet use and search

Skills and Abilities:

• Think creatively to problem solve complex issues
• Work collaboratively with other staff and stakeholders outside of the organization
• Organize, multi-task, and prioritize
• Collaborate effectively with staff and managers
• Work independently on projects with minimal supervision

Education, Experience, and Special Requirements:

• 1-3 years and bachelor’s degree or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Excellent written and verbal communication and interpersonal skills
• Valid state driver’s license

PREFERRED QUALIFICATIONS:

• Master’s degree in Public Affairs, Public Policy, Public Administration or other field related to the requirements of the position
• Experience with public meetings, public records, public budgeting, or other public entity experience
• Experience in professional communications with executives and/or elected officials
• Experience providing administrative support, including

Working Environment: General office environment, sitting, occasional lifting. This position is not considered safety sensitive. This position is expected to work five (5) days a week, full time. MCDD is currently operating with limited in-office hours in response to the COVID 19 public health crisis, and initially this position will primarily be remote. MCDD has not yet determined remote work policies beyond the current public health crisis, and in-office time may be required in the future. Hours may vary but should fall between 7:00am and 5:00pm.

ADDITIONAL INFORMATION:

Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process.

Veterans’ Preference: Under Oregon Law, qualified veterans may be eligible for veterans’ preference when applying for MCDD positions. If you are a veteran and would like to be considered for a veterans’ preference for this job, please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty, DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veteran’s Disability Preference Letter from the U.S. Department of Veterans Affairs) with your application submittal. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans’ Preference.

Equal employment opportunity: All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities. MCDD is an equal opportunity employer.

This position is not represented.

HOW TO APPLY

To apply for this position, please submit the following in PDF form via our Smartsheet link found here: mcdd.org/employment. Incomplete applications will not be considered. A complete packet will include:

• Cover letter addressing your ability to meeting minimum requirements and any preferred qualifications
• Resume
• Reference Sheet (minimum of 2 professional references)
• Supplemental Question Response Form (300 words or less)

Supplemental Question: In a separate PDF attachment, please answer the following supplemental questions:

1. Please describe any professional and/or personal experience that has helped you to develop the skills necessary to organize and coordinate an event or a meeting involving a variety of stakeholders.

To be considered, all applications must reach MCDD by Sunday, November 14th, 2021. Top candidates will be selected for an interview with the hiring committee.