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Multnomah County Drainage District - Board Coordinator

Posted: 6/17/2020
Location: Portland, OR
Salary: $58,344 - $78,764

The Multnomah County Drainage District #1 (MCDD) is looking for a detail oriented and enthusiastic individual with a strong understanding of public records and public meeting law to join our growing team!

About the Position: Through intergovernmental agreements, MCDD manages the administration of four special districts in the Portland metropolitan area, each with its own policy making board. The management and coordination of these board meetings is a critical function of these agencies and allows MCDD to meet its mission of flood risk-reduction. The Board Coordinator will coordinate multiple public meetings and provide public record management support for the initial board of the new Urban Flood Safety & Water Quality District, MCDD and the other districts managed by MCDD.

This position offers a unique opportunity to play an instrumental role in the setup and development of an entirely new local government agency, and to work closely with elected officials and high-level government administrators from agencies of regional importance. We’re looking for a candidate with a strong understanding of the logistical and legal requirements of public meetings, with excellent organization and time management skills, who will also bring soft skills such as flexibility, stakeholder management, and the ability to work collaboratively to the role. Success in this position requires effective and professional communication skills in order to organize large meetings (up to 20 participants) of elected and appointed officials.

The Board Coordinator will work under the direct supervision of the Policy & Administration Manager. This is a full time, 3-year limited-duration position, non-exempt status, with the potential to become a permanent position. This position may accommodate school schedule for students currently enrolled in an advanced degree program in a related field.

About MCDD: The Multnomah County Drainage District #1 (MCDD), along with three other drainage districts represents one of the most critical infrastructure systems in the state. It is responsible for flood protection along 27 miles of the Columbia River and protects significant industrial and economic land, one of the state’s most important transportation hubs, the Portland International Airport and numerous natural assets. MCDD’s work includes operating and maintaining levees and flood management systems for nearly 13,000 acres along the Columbia Slough and the lower Columbia River. MCDD also manages three other special districts along the Columbia River: Peninsula Drainage District #1, Peninsula Drainage District #2, and Sandy Drainage Improvement Company. In addition to managing the levee system along the Columbia River and the internal drainage system within the floodplain, MCDD has evolved substantially over the past decade to become a solutions-oriented leader with our regional partners. We offer a highly challenging and engaging environment, and an opportunity to be part of a driven and passionate team.

In late June 2019, the Oregon State Legislature approved Senate Bill 431, creating an Urban Flood Safety & Water Quality District (ORS 550) within the urban growth boundary of Multnomah County. The Levee Ready Columbia partnership was instrumental in developing this legislation to put a safer, more sustainable governance structure in place to meet long-term flood safety needs and changing federal standards, to provide a more equitable distribution of costs based on services and benefits received and allow for improved environmental stewardship in the managed floodplain. This special district will ultimately replace the four existing drainage districts, but first, the initial board of directors will have to establish a sustainable revenue structure to fund operations, maintenance, and capital improvements. MCDD staff will lead the work of this new district under the direction of the initial board of the UFSWQD.

Although our mission is what brings all of us together, there is much more than meets the eye when you work for MCDD. With a comprehensive benefits package and access to an agency culture like no other, we are a group that looks forward to coming into work every day.

Benefits: This is a full-time, non-exempt position. Being a public agency, all approved overtime will be compensated at the rate of 1.5 hours for each overtime hour worked in the form of accrued Compensatory time (See MCDD Employee Handbook) to use against future time off. Our Benefits Include:

  • Competitive Salary
  • Comprehensive Medical, Dental, and Vision coverage
  • State of Oregon Public Employee Retirement System (PERS)
  • Oregon Savings Growth Plan
  • Paid holidays, flex, vacation, and sick leave
  • Transportation and Wellness Incentives
  • Healthy work-life balance
  • Casual dress code
  • Office Perks:We believe in snacking! Our breakroom is always properly stocked.Frequent visits from our 4-legged team members.Beautiful views of the Columbia Slough WatershedAccess to open outdoor spacesShowers and access to bike parking
  • Work-Culture:Open access to leadershipCollaborative environmentSupportive of families with children
  • Location:MCDD is located in the Sunderland neighborhood of Portland, Oregon, a city known for its diversity of restaurants, breweries, and easy access to both the coast and mountains. The area offers a variety of neighborhoods, bike-friendly streets, and amenities of a large city.

ESSENTIAL DUTIES:
Board Meeting Coordination & Support:

  • Assist Policy & Administration Manager with policy development for the UFSWQD board managed by MCDD, including: reviewing and implementing best practices for board meetings; creation of policies and procedures for meetings and record retention; drafting internal policies and procedures for the districts; and drafting policies and procedures for compliance with applicable state statutes. 
  • Board Meeting Management: Manage and implement public meetings with assistance from the Policy & Administration Manager, including monthly board meetings and annual landowner meetings; ensure meeting IT needs are met; post meeting notices according to requirements; compile agendas & meeting materials; identify action items from meetings and follow up with staff to ensure action items are completed; prepare meeting summaries and ensure meetings are recorded; manage long-term planning of board meetings and agendas; complete other meeting follow up including posting of materials on district website.
  • Board Member Management: Assist Policy & Administration Manger with board communications and website updates; assist with legislation, resolution, and ordinance drafting; scheduling board and committee meetings with board members and outside stakeholders.

Research Support:

  • Research and composition of case studies or other reference materials on topics such as the development of new government entities, public funding mechanisms, environmental policy, environmental justice, and diversity, equity, and inclusion.

Duties Applying to All Employees:
It is the duty of all employees to:

  • Perform other duties as assigned.
  • Strive to achieve the Mission, Vision, and Values of the organization.
  • Perform the duties assigned during an emergency.
  • Complete required Incident Command System training within 90 days of hire.
  • Remain within a 10-hour response time during the District’s Partial Emergency Activation or as specified by the Executive Director.
  • Adhere to workplace safety rules and regulations.
  • Occasional weekend and evening shifts may be required.
  • Some travel may be required to attend conferences and events.

MINIMUM QUALIFICATIONS:
Knowledge and Understanding of:

  • Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, etc.
  • Advanced research techniques
  • Internet use and search

Skills and Abilities:

  • Think creatively to problem solve complex issues
  • Work collaboratively with other staff and stakeholders outside of the organization
  • Organize, multi-task, and prioritize
  • Collaborate effectively with staff and managers
  • Work independently on projects with minimal supervision

Education, Experience, and Special Requirements:

  • 1-3 years and bachelor’s degree or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
  • Excellent written and verbal communication and interpersonal skills
  • Valid state driver’s license

PREFERRED QUALIFICATIONS:

  • Master’s degree in Public Affairs, Public Policy, Public Administration or other field related to the requirements of the position
  • Experience with public meetings, public records, public budgeting, or other public entity experience
  • Experience in professional communications with executives and/or elected officials
  • Experience conducting research and providing summaries and analysis

Working Environment: General office environment, sitting, occasional lifting. This position is not considered safety sensitive. This position is expected to work five (5) days a week in the office, full time. Hours may vary but should fall between 7:00am and 5:00pm.

ADDITIONAL INFORMATION:
Accommodation:
 Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process.

Veterans’ Preference: Under Oregon Law, qualified veterans may be eligible for veterans’ preference when applying for MCDD positions. If you are a veteran and would like to be considered for a veterans’ preference for this job, please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty, DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veteran’s Disability Preference Letter from the U.S. Department of Veterans Affairs) with your application submittal. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans’ Preference.

Equal employment opportunity: All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities. MCDD is an equal opportunity employer.
This position is not represented.

HOW TO APPLY:
To apply for this position, please submit the following in PDF form via our Smartsheet link found here: mcdd.org/employment. Incomplete applications will not be considered. A complete packet will include:

  • Cover letter addressing your ability to meeting minimum requirements and any preferred qualifications
  • Resume
  • Reference Sheet (minimum of 2 professional references)
  • Supplemental Question Response Form (300 words or less)

 

Application deadline: Open until filled. First Review on July 3, 2020.