Posted: 10/21/26
Location: Bend, OR
Salary: $3,592.07-$4,042.91 a month

 

Application Deadline: November 5, 2026 at 11:59 pm

 

Position Information:

Join a team dedicated to serving our community and supporting the people who make that service possible Are you passionate about supporting employees, fostering a positive workplace culture, and helping organizations thrive? Deschutes Public Library is seeking a detail-oriented and collaborative Human Resources Coordinator to support employee onboarding, performance management, training and development, and HR records administration. This role is ideal for an HR professional who enjoys building relationships, providing exceptional customer service, and contributing to a mission-driven organization that serves our community. Candidates should have an associate degree in Human Resources or a related field and at least three years of HR, HRIS, or related experience, or an equivalent combination of education and experience.

This is a 32-hour per week (.8 FTE) position that offers full benefits, generous paid time off, and Oregon PERS retirement benefits. In this role, you'll serve as a key resource for employees, supervisors, and managers while coordinating HR programs, learning and development activities, and employee services that help create an exceptional workplace experience. Compensation and Benefits: Monthly Salary: The hiring range is $ 3,592.07 – $4,042.91, a maximum step five of the twelve step range. The position salary range is $ 3,592.07 – $4,972.27.   The Deschutes Public Library offers a competitive compensation and benefits package including: Health, dental (including orthodontia), and vision insurance Paid time off, including vacation, sick time and 11 paid holidays 6% pay differential above base salary for proven bilingual English/Spanish fluency Retirement benefits through the Public Employees Retirement System (PERS) with 100% employer match Opportunities for professional development and continuing education

 

PURPOSE OF POSITION

The Human Resources Coordinator serves as a key resource for employees, supervisors, and managers by coordinating human resources and learning programs, maintaining HR records, and supporting compliance with applicable laws, regulations, policies, and District procedures for the Deschutes Public Library (Library).  

 

ESSENTIAL JOB FUNCTIONS

Communication:

• Provides information and guidance to employees, supervisors, managers, and managers regarding HR programs, employment policies, procedures, and regulations.

Customer Service:

• Delivers responsive, professional, and confidential customer service.
• Serves as a point of contact for HR-related inquiries, provides guidance on policies, performance management, training, and onboarding requirements, and promotes positive workplace interactions aligned with Library values.

Collaboration:

• Supports the Human Resources Manager and HR team in daily operations, strategic initiatives, and confidential matters, including records maintenance, collective bargaining and workforce planning.  

Human Resources Employee Onboarding and Offboarding:

• Coordinates onboarding and separation processes, including orientations, employment documentation, policy acknowledgments, eligibility verification, and coordination with supervisors and support departments.
• Maintains related records in compliance with retention requirements.

Performance Management Support:

• Administers performance evaluation processes, tracks review schedules and completion, provides guidance on procedures, maintains records, and prepares compliance reports.

Learning and Development Support:

• Coordinates employee training and professional development activities, manages training schedules and records, tracks required training completion, and assists with administration of the Learning Management System (LMS).

Records Management and HR Administration:

• Maintains confidential personnel records and HRIS data; processes personnel actions including transfers, promotions, and status changes; coordinates document retention; and responds to authorized employment verification requests.

Compliance and Reporting:

• Monitors compliance with required training and employment regulations, prepares reports and audit documentation, supports internal and external audits, and recommends process improvements.

 

SECONDARY JOB FUNCTIONS

• Participates in Library projects and strategic initiatives.
• Aligns work with District priorities and Board direction.
• Participates in meetings, professional development, and continuing education.
• Assists and mentors colleagues as needed.
• Supports long-range planning, goal development, and project implementation.
• Performs other duties as assigned.

 

EDUCATIONAL AND KNOWLEDGE/SKILL REQUIREMENTS

• Associates degree in Human Resources or a related field, and at least three (3) years of human resources, HRIS, or related experience; or an equivalent combination of education and experience.

This position requires:

• Strong written, verbal, and interpersonal communication skills.
• Excellent organization, project management, and time management skills.
• Ability to manage multiple priorities in a fast-paced environment. Knowledge of onboarding, performance management, learning and development, HRIS systems, and applicable employment laws.
• Strong conflict resolution, mediation, and problem-solving skills.
• Ability to interpret policies, procedures, and labor agreements and provide guidance to supervisors and employees.
• Ability to build effective working relationships and maintain confidentiality.
• Commitment to diversity, equity, inclusion, and respectful workplace practices.
• Proficiency with Microsoft Office, learning management systems, databases, and related business software.
• Ability to perform continuous reading, writing, speaking, listening, and basic mathematical tasks.

 

SPECIAL REQUIREMENTS/LICENSES

Current driver’s license and vehicle insurance, valid in the State of Oregon, are required.

 

PHYSICAL DEMANDS OF POSITION

Work is primarily performed in a seated office environment with frequent use of computers and standard office equipment. Regular activities include speaking, listening, keyboarding, repetitive hand movements, standing, walking, and reaching. The position regularly requires moving materials up to 10 pounds and occasionally up to 35 pounds. Requires sustained manual dexterity, attention to detail, and accuracy in a high-volume work environment. 

 

WORKING CONDITIONS

Work is performed in a generally safe office environment with occasional travel to Library locations, meetings, training sessions, and community sites. Duties involve frequent interruptions, changing priorities, and multiple deadlines. Conditions may include: Office and community-based work settings. Regular reading, writing, and communication activities. Extensive use of computers, telephones, and electronic devices. Frequent decision-making and problem-solving. Interaction with employees, community members, and external partners. Occasional travel within the District and to professional meetings or conferences.

 

INTERPERSONAL CONTACTS

Regular interaction with employees, supervisors, managers, the public, vendors, and external agencies. Contacts frequently involve confidential or sensitive information and may include difficult situations requiring professionalism, discretion, sound judgment, and effective communication skills.

 

SUPERVISORY RESPONSIBILITIES

This position does not typically supervise employees but may assist with training and orientation. Work is performed independently within established policies, procedures, and guidelines, with general review and direction from management. Decisions require judgment and interpretation of Library policies and practices. This description covers the most significant essential and auxiliary duties performed by the position for illustration purposes, but does not include other occasional work, which may be similar, related to, or a logical assignment for the position. This job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change. 

 

How to Apply:

Please apply on our website.