Clackamas Fire District #1 - Finance Manager
Salary: $90,551.47 - $127,415.00
Location: Milwaukie, OR
Clackamas Fire District #1 is committed to diversity, equity, and inclusion. We believe that a variety of backgrounds and experiences best serve our purpose - to protect and serve the residents, businesses, and visitors of Clackamas County.
General Position Summary
Responsible for advanced and complex professional accounting and budget duties requiring in-depth knowledge of public-sector accounting and budgeting practices. Works closely with the Chief Financial Officer to coordinate the budget process, ensure accurate and timely accounting, and maintain financial records. Must have a thorough understanding of the District’s procedures and programs, and frequently uses independent judgment, interpretation, and analysis to determine which rules, operations, deadlines, business practices, instructions, and procedures are pertinent to the completion of each assignment. Selects among alternative solutions based on evaluation of the intent of past practices or applicable rules, regulations, and procedures.
Ensure accuracy and completeness of financial data. Responsible for advanced and complex accounting, budget, and finance duties requiring in-depth knowledge of accounting practices. Frequently uses independent judgement to make sound recommendations. Provide leadership to accounting staff by providing instructions, reviewing output, and supervising the AP and AR team.
Provide full supervisory responsibilities to two full-time employees: Finance Administrative Technician and Finance Program Specialist.
Most contacts are internal customers including captains, department heads, and all staff members. External contacts may include vendors, bank representatives, and representatives of partner agencies.
Duties and Responsibilities:
Essential Functions/Major Responsibilities
- Supervise Accounts Payable (AP) and Accounts Receivable (AR) team, provide planning, coaching, and counseling and mentorship. Provides leadership to accounting staff by providing instructions and reviewing output.
- Manages month-end and year-end close in a timely and accurate manner.
- Works with the Chief Financial Officer and key staff to prepare and manage the budget.
- Monitors accounting, and finance-related rule and policy changes and legislation, including GASB pronouncements; ORS rules; federal, state and local laws. Determines impact on District, develops solutions and implements changes in practices and reporting to maintain compliance.
- Monitors internal control systems and procedures to reduce the potential of fraud, errors, and omissions.
- Contributes to the development and maintenance of a long-term capital improvement plan and the proper financial recording of capital asset transactions.
- Oversees General Ledger accounts and adjusting entries.
- Communicates with peers within the finance group, and other staff/employees, to resolve issues with District records on a regular basis. Explains accounting and budget guidelines to managers, supervisors, and employees; reviews and evaluates requests to ensure compliance with established guidelines.
- Provides excellent customer service to all internal and external customers of Financial Services. Responds to incoming calls or inquiries of non-routine or highly confidential nature where improper release of information is likely to adversely affect the District.
- Assists supervisor or other management personnel by taking responsibility for a narrow stream of defined products or cases; this work typically involves identifying issues, problems, or conditions and seeking solutions based on practical knowledge of guidelines and precedent case actions relating to the program area. Assigned projects may include statistical analysis, budget development, legislative analysis or other areas specific to the assignment. Expected to exercise independent judgment in selecting study approach and analytical techniques and in making sound recommendations based on results.
- Prepares annual financial records, statements, and work papers; coordinates internal and external audits of financial records, including annual financial audit, grant audits, and records requests.
- Develops, reviews, and communicates finance and budget reports to the Chief Financial Officer and District on an ongoing basis. Responds to queries in areas such as budgeting, accounting, purchasing, payroll, and other financial support services. Develops and utilizes spreadsheets and other computer applications required to carry out assigned studies, projects, and reports. Creates custom reports from the District’s data management systems.
- Tracks, reconciles, and maintains records related to grants, to include compliance with awarding agencies’ policies and procedures, billing, and acting as the district representative in resolution of errors and issues during the grant process.
- Reconciles year-end fund balance reports and forecasting multi-year revenues and expenditures at project and program level.
- Assists in monitoring performance benchmarks or fund expenditures against projections and alerts appropriate staff member to unanticipated situations; recommends adjustments or changes that will bring indicators into balance.
- Actively participates in national, state, and local professional organizations to keep the Fire District abreast of leading financial management practices.
- Responsible for submission of the District’s Comprehensive Annual Financial Report (CAFR) to Government Finance Officers Association (GFOA) for award consideration.
- Provides backup and/or assistance to General Accounting, Payroll, Accounts Payable and Accounts Receivable functions.
- Ethics and values
- Integrity and trust
- Organizational agility
- Customer Focus
- Priority setting
- Problem solving
- Technical learning
- Time management
- Written communications
Specific Job Skills
- Extensive knowledge of accounting, budgeting, and finance
- Extensive knowledge of Enterprise Resource Planning software and Windows-based software
- Developing budget monitoring and other financial reports
- Ability to handle and prioritize simultaneous projects and work under pressure
- Excellent organizational, critical thinking, and analytic skills
- Strong verbal and written communication skills
- Excellent time management skills
- Ability to maintain absolute confidentiality
- Excellent verbal and written skills
- Excellent customer service and interpersonal relations skills
- Bachelor's degree in Business Administration, Finance, Accounting or related field
- Valid driver's license and acceptable driving record
- 5 years of accounting, budgeting, and/or finance experience
- Integrated Financial Software experience
- Audit preparation and coordination experience
- Inventory experience
- Experience interpreting GASB pronouncements
- Governmental Accounting Experience
- Office/Staff management skills
- Familiarity or knowledge of the Fire Service
- Munis experience
- Familiarity with Public Employment Retirement System
- Experience working with union contracts
This position works in a fragrance-free office environment and requires continuous repetitive motions. Work well under pressure and distractions.
To apply please visit our website www.clackamasfire.com