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Multnomah County Drainage District - Director of Finance & Administration

Posted: 4/20/2022
Salary: $132,908 - $212,653
Location: Portland, OR

The Urban Flood Safety and Water Quality District and the Multnomah County Drainage District seek a creative, organized, solutions-oriented leader who enjoys working in a collaborative environment and has the skill to lead across departments to create equitable, effective, agencywide systems, policies and processes. The selected candidate also will lead Finance and Administrative teams and an entire agency through change. There’s also a significant opportunity to work directly with our partners in the region, an amazing staff, and our elected and appointed board members.

If you are interested in helping make the public sector work better and you are committed to equitable, clear, transparent, and trustworthy processes and procedures for getting things done, then you are just who we are looking for.

Overview of Multnomah County Drainage District and the Urban Flood Safety and Water Quality District We are independent public agencies that improve flood safety, respond to the threat of climate change, and to calls for racial justice, environmental protection, and improved access to nature.

The Multnomah County Drainage District (MCDD) currently reduces flood risk in greater Portland along the Columbia River and the Columbia Slough. MCDD manages four public agencies, led by elected boards, that collectively operate and maintain 27 miles of flood levees, 12 pump stations, and 45 miles of sloughs, canals, and culverts. We reduce flood risk for residential communities, thousands of businesses, the Portland International Airport, sections of I-5, I-205, and I-84, Oregon’s second largest supply of drinking water, and critical electricity and natural gas hubs.

In 2019, the Oregon Legislature established the Urban Flood Safety and Water Quality District (UFSWQD). It is the first new special district in Oregon since the creation of Metro almost thirty years ago.

The UFSWQD will replace the four existing drainage districts with a single, more modern agency. The Director of Finance and Administration will help lead that transition by continuing to modernize MCDD’s policies and administrative, finance, and records systems. In addition, the selected candidate also will support the election of UFSWQD board members, the creation and implementation of an operating revenue structure for the new agency, the development of a capital bond for consideration by local voters, and once a new revenue source and an elected board are in place, supporting the dissolution of the legacy drainage districts and full transition to operations as the UFSWQD.

This unique opportunity requires new approaches and partnerships, making this position extremely dynamic. A small, agile team environment and a passion for equity, customer service and supporting community values define our culture.

Position Summary
The Director of Finance and Administration leads directly supports the organization’s programs and operations (planning, engineering, operations, public affairs and legal) with internal services including Finance, Information Technology, Human Resources and Administrative Services.

The incumbent assists and supports the Executive Director in advancing equity across the agency and in day-to-day planning and execution of programs and projects for accomplishing MCDD and UFSWQD short and long-term goals and objectives. Within areas of accountability, the incumbent operates with substantial latitude and discretion to achieve effective and efficient use of resources in serving district residents and stakeholders.

This position also is expected to provide significant leadership on the agency’s developing diversity, equity, and inclusion work, particularly in the areas of policy, procurement, and recruitment and retention.

Essential Duties
The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Leadership

  • Leads assigned departments and works with other directors, managers, and staff to motivate and inspire in a manner consistent with district values.
  • Encourages dedication towards operational excellence to carry out the district’s mission.
  • Provides ongoing clear, honest, and respectful communication to guide and support staff.
  • Addresses difficult situations in a clear and respectful manner.
  • Provides supervision over supervisory, professional, and technical positions with executive responsibility for hiring, promoting, transferring, assigning tasks, evaluating performance, handling grievances, disciplining, and discharging employees.
  • Serves on the district’s Executive Team with other department directors, legal counsel, and the Executive Director to deliberate and make decisions that support staff, the Boards, and customers.
  • Demonstrates leadership through a commitment to the district’s mission and values and working towards the greater good of the region.
  • Cultivates a culture of respect and collaboration.
  • Actively pursues agencywide actions that advance equity.
  • May serve as the Executive Director in the Executive Director’s absence.

Program Strategy

  • Sets comprehensive goals and oversees and monitors performance to create and carry out the district’s strategic plan, including transition activities.
  • Establishes, implements, and monitors policies and procedures for efficient agency operations.
  • Identifies workflow barriers and implements solutions through collaboration.
  • Consults with senior management -- and elected officials as appropriate -- of local and regional partners on issues.
  • Collaborates with Executive Director and department directors in establishing strategic direction.
  • Responds to various internal and external factors to keep agency on-course to achieve its goals.
  • Leads and/or assists in the district’s short- and long-range strategic planning.
  • Manages special projects or studies to meet overall direction and objectives.
  • Ensures ongoing development and implementation of actions to advance equity.

Oversight and Integration of Services

  • Directs and coordinates department directors in the preparation of the agency budget; assures expenditures are monitored, and appropriate adjustments are made to ensure expenditures are legal and within the budget.
  • Directs the financial management activities of the District, including financial reporting, cash management, debt and investment management, and maintenance and upgrades of financial management systems.
  • Ensures business processes are understood, improved, and consistently followed.
  • Guides and monitors processes for district-wide internal services in a manner that addresses the larger picture and integrates services to create maximize efficiencies.
  • Evaluates internal systems to ensure maximum efficiency and effectiveness.
  • Develops and establishes policies and code revisions.
  • Ensures compliance with district code, policy, and relevant laws in the preparation of documents.
  • Interprets agency and department rules and directives.
  • May review contracts and resolve contract disputes.

Equity

  • Proactively leads development and ensures implementation of actions that advance equity.
  • Utilizes an equity lens to carry out work of departments.
  • Respectfully incorporates cultural history of the territory into programs.
  • Provides executive-level leadership on developing and implementing equity actions

Duties of all employees
It is the duty of all employees to:

  • Perform other duties as assigned.
  • Strive to achieve the Mission, Vision, and Values of the organization.
  • Perform the duties assigned during an emergency.
  • Complete required Incident Command System training within 90 days of hire.
  • Remain within a 10-hour response time during the District’s Partial Emergency Activation or as specified by the Executive Director.
  • Adhere to workplace safety rules and regulations.

Minimum Qualifications

Knowledge of:

  • Principles and practices, and the legal requirements, regulations, and laws applicable to MCDD and the UFSWQD or related special districts.
  • Fiscal management, including cash management, fiscal forecasting, investment management, debt management, budget preparation and expenditure control.
  • Financial reporting, preferably governmental financial reporting.
  • Management theory and the principles and practices of supervision.
  • Major business and specialized computer software programs.
  • Finance and information technology functions and related software systems and upgrades.
  • Advancing and promoting diversity, equity and inclusion in the workplace.

Skill in:

  • Leadership with the ability to build consensus among diverse groups.
  • Change management, particularly related to equity and to financial and administrative processes, policies, and business software integration.
  • Advancing equity in the workplace.
  • Continuous use of discretion, decision making, negotiation, and mentoring.
  • Interpersonal skills, service orientation, and teamwork.
  • Training and supervision.

Ability to:

  • Plan, organize, and oversee assigned departments and projects.
  • Analyze and evaluate operations and develop and implement corrective action and/or improved approaches.
  • Communicate successfully with elected officials, the media, the public, and various interest groups regarding sensitive and/or complex issues.
  • Make effective oral and written presentations of conclusions, recommendations, and programming.
  • Perform position-essential duties and responsibilities.
  • Fulfill the district’s core values
  • Work assigned schedule and exhibit regular and predictable attendance.
  • Work in a safe manner and follow safety policies, practices, and procedures.
  • Comply with MCDD and UFSWQD policies, procedures and applicable work rules, applicable law and collective bargaining agreements as appropriate.
  • Successfully pass the background check and screening requirements required for the position (requirements will be shared prior to screening).

Education/Licensing and Work Experience:

  • Significant financial and/or administrative management experience, and
  • A Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, Project Management, or similar degree, or
  • Any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the classification duties and responsibilities.
  • Experience advancing equity in a work environment.

SUPERVISION RECEIVED
This position receives supervision from the Executive Director.

SUPERVISION EXERCISED
This position oversees the Finance and Administrative Services departments at MCDD/UFSWQD

Working Environment
This position requires sitting at a computer, occasional lifting of boxes of documents or other items. This position is not considered safety sensitive. Because this position is critical to the administration of the agency, this position is expected to work full time. Hours may vary but generally fall between 7:30am and 5:30pm. Remote work currently is allowed with some tasks requiring travel to the office. MCDD reserves the right to change the remote work policy.

Benefits:
This is a full-time, exempt position. Our benefits Include:

  • Competitive Salary
  • Comprehensive Medical, Dental, and Vision coverage
  • State of Oregon Public Employee Retirement System (PERS) Participant
  • Deferred Compensation Plan via the Oregon Savings Growth Plan (OSGP)
  • Paid holidays, flex, vacation, and sick leave
  • Transportation and Wellness Incentives
  • Healthy work-life balance
  • Casual dress code
  • Office Perks:
    - We believe in snacking! Our breakroom is always properly stocked.
    - Frequent visits from our 4-legged team members.
    - Beautiful views of the Columbia Slough Watershed o Access to open outdoor spaces o Showers and access to bike parking
  • Work-Culture:
    - Open access to leadership
    - Collaborative environment
    - Supportive of families with children
  • Location: MCDD is located in the Sunderland neighborhood of Portland, Oregon, a city known for its diversity of restaurants, breweries, and easy access to both the coast and mountains. The area offers a variety of neighborhoods, bike-friendly streets, and amenities of a large city.

Additional Information:

Compensation: The salary range for this position is $132,908 - $212,653 annual. The starting pay assignment will be based on analysis of the successful candidates related experience and education in accordance with the Oregon Equal Pay Act, and usually does not exceed the mid-point of the range.

Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities. Please contact Tracy Olmedo at (503)281-5675 for any questions on accessibility or accommodation during the hiring process.

Veterans’ Preference: Under Oregon Law, qualified veterans may be eligible for Veterans’ Preference when applying for MCDD positions. If you are a veteran and would like to be considered for a veterans’ preference for this job, please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty, DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veteran’s Disability Preference Letter from the U.S. Department of Veterans affairs) with your application submittal. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans’ Preference.

Equal employment opportunity: Multnomah County Drainage District strives to cultivate diversity, advance equity and practice inclusion in the performance of its work. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law.

This position is not represented.

For additional information contact: Tracy Olmedo tolmedo@mcdd.org

HOW TO APPLY: To apply for this position, please submit the following in PDF form via our Smartsheet link found here: www.mcdd.org/employment. Incomplete applications will not be considered. A complete packet will include:

  1. Cover letter addressing your ability to meet minimum requirements and any preferred qualifications
  2. Resume
  3. Reference Sheet (minimum of 2 professional references)

Read more about MCDD on our website: www.mcdd.org