Multnomah County Drainage District - Contract Administrator IV
Posted: 9/6/23
Salary: $80,700-$121,000 per year
Location: Portland, OR
Application Deadline: Open Until Filled with first review on October 4th, 2023.
The Multnomah County Drainage District (MCDD) helps protect lives and property from flooding by operating and maintaining flood management systems for nearly 13,000 acres of land along the Columbia Slough and the lower Columbia River. We manage and maintain flood control systems such as levees, pump stations, and flow control structures that reduce flood risk for residential communities and vital public infrastructure such as the Portland International Airport, sections of I-5, I-205, and I-84, and Oregon’s second largest supply of drinking water. The Urban Flood Safety & Water Quality District (the “UFSWQD”) was created by the Oregon State Legislature during the 2019 legislative session to modernize the management of 27 miles of levee and water conveyance system that run from North Portland through Gresham, Fairview, and Troutdale. This new special district will ultimately replace the four independent Drainage Districts, each of which currently manages parts of the system, and help to establish a safer, more modern and sustainable way to manage flood safety along the Columbia River in the Portland metropolitan region.
The Contract Administrator III position is responsible for the administration of contracts ensuring that contract agreements are appropriately drafted, negotiated, and executed. Working independently, conferring with superior on unusual matters, performs work that is varied and moderately complex requiring analysis, integration, and creativity. Assignments are broad in nature. Exercises decision making and independent judgement. Business communications outside department are frequent.
Examples of Duties Essential Duties:
- Works independently performing the coordination of the Procurement process for five districts and one intergovernmental entity; procurement process selection, document drafting and review, solicitation, proposer inquires, bid opening, evaluation, awards and contract execution.
- Drafts contract documents using approved templates in accordance with public contracting laws and the District’s LCRB rules, in conjunction with legal counsel.
- Analyze purchasing and contracting policies, processes, and procedures for the purpose of creating measurable efficiencies and customer service.
- Approve, negotiate and finalize all Contracts and/or task orders
- Presents procurement recommendations to District boards as needed Collaborates with all departments to procure a variety of goods, personal services, professional services, and public improvement and construction services.
- Serves as a technical resource on internal contracting procedures to staff. Serves as an expert in federal and state procurement processes.
- Provides supervision and support for junior personnel.
- Responsible for resolving problems with other groups and representing the procurement work team.
General Responsibilities:
-Specifically, the contract administrator series class duties include:
- Administration Ensure procurement process meets LCRB rules established
- Manage the procurement process Generate Reports for Boards, staff and management
- Collaborate with staff on procurement projects Responsible for “Certificate of Insurance” documents for all contracts/IGA’s Maintain
- Contract files and related spreadsheets
- Train staff on procurement and contract process
- Assist with processing Public Record Requests.
- Research procurement- and contract-related processes and documents, reporting results to other staff members.
- Promotes procurement opportunities in the business community, including encouraging bids from minority-owned, woman-owned, or emergency small businesses (MWESB).
- Manages contract and intergovernmental relationships and assists in contract negotiations as requested by project manager or determined by business needs.
Duties Applying to All Employees It is the duty of all employees to:
- Perform other duties as assigned
- Strive to achieve the Mission, Vision, and Values of the organization.
- Perform the duties assigned during an emergency.
- Complete required Incident Command System training within 90 days of hire.
- Remain within a 10-hour response time during flood season when the Columbia River elevation at the Vancouver Gage is at 17.2’ or above.
- Adhere to workplace safety rules and regulations
- Occasional weekend and evening shifts may be required.
- Some travel may be required to attend conferences and events.
- Create a culture that promotes respect, inclusion, and equity for the diversity of people in our workforce and community
Minimum Qualifications:
- Knowledge of: Microsoft Office, Outlook, Excel, and Word Adobe Possesses and applies a broad knowledge of principles, practices and procedures of field of specialization
- Often viewed as a technical expert Applicable federal, state, and local laws, codes and regulations pertaining to contract administration
- Methods/procedures for government purchasing; bid and contract prep; state and federal government purchasing laws; principles of supervision and personnel management
- Ability to: Think creatively to problem solve Work collaboratively with other staff and stakeholders
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical deadlines
- Communicate professionally, effectively, and in a sensitive manner in verbal, written, and electronic formats.
- Read, understand and write complex documents.
- Establish and maintain filing, record keeping, and tracking systems
Skills:
- Interacting with officials, vendors, counsel, and the public Interpreting laws, rules, and regulations related to contracting
Education, Experience, and Special Requirements:
- Bachelor’s degree in applicable field or equivalent experience 5-8 years directly related professional experience 1-2 years of supervisory and/or lead work experience
Working Environment:
General office environment, sitting, occasional lifting. This position is not considered safety sensitive. This position is expected to work 5 days a week and is eligible for a hybrid work schedule. Hours may vary but should fall between 7:00am and 5:00pm.
Additional information Accommodation -- Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities. Please contact Tracy Olmedo at (503) 281-5675 or tolmedo@mcdd.org for any questions on accessibility or accommodation during the hiring process Veterans’ Preference -- Under Oregon Law, qualified veterans may be eligible for Veterans’ Preference when applying for MCDD positions. If you are a veteran and would like to request Veterans’ Preference for this job, please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty, DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veteran’s Disability Preference Letter from the U.S. Department of Veterans Affairs) with your application submittal. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans’ Preference. Equal employment opportunity All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law. This position is not represented.
How to apply: