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Multnomah County Drainage District - Budget Manager & Finance Specialist

Posted: 7/29/2021
Salary: $79,949 - $129,919
Location: Portland, OR

The Budget Manager and Finance Specialist will develop and maintain budgets for four drainage districts (Peninsula Drainage District #1 (PEN 1), Peninsula Drainage District #2 (PEN 2), Multnomah County Drainage District (MCDD), and Sandy Drainage Improvement Company); the Joint Contracting Authority (JCA); and the Urban Flood Safety & Water Quality District (UFSWQD).

This position reports to the MCDD Chief Financial Officer (CFO) working independently with significant autonomy to develop, prepare, analyze and/or revise district budgets, establish budget calendars, oversee the budget adoption process, and maintain supporting financial documents and schedules. They will actively monitor and evaluate changes in public budget policy and recommend appropriate courses of action to the CFO. The Budget Manager performs revenue and expenditure analyses and projections and prepares summaries and recommendations for management review. In addition, this position will serve as a Finance Specialist reporting to the Finance Manager to perform accounting and finance related activities including, but not limited to, accounts payable, accounts receivable / revenues, project accounting, contract development and administration, grant management, financial analysis and reporting, and assistance with preparing for the districts’ annual financial audits.

Essential Duties and Responsibilities:

  • Manage the development, implementation, amendment, and monitoring of the district’s six-annual operating budgets including document preparation to adhere to TSCC requirements, ORS 294 public budget law (as applicable), and board policies.
  • Prepare budget narratives detailing anticipated revenues and expenditures.
  • Prepare and present written and oral presentations at board meetings.
  • Oversee the implementation of the adopted budgets; coordinate and prepare budget amendments or supplemental budgets as required during the year.
  • Perform fiscal analysis in support of budget decisions including the impact of Measure 5 compression on the districts when applicable.
  • Analyze budget requests against district objectives, revenues, and organizational goals.
  • Advise the CFO, staff and elected or appointed officials of policy changes and recommend organizational response based upon alternatives.
  • Prepare short and long-term budget forecasts and monitor the financial condition of the Districts. Prepare revenue and expenditure forecasts based on current conditions, economic trends, and historical data. Advises staff and leadership of findings and recommendations. 
  • Monitor and report actual revenues and expenditures versus budgeted amounts, interpret findings, and present results to the CFO and other District leadership.
  • Provide budget data and analysis for special requests from elected and appointed officials and senior level staff on current and proposed programs and projects.
  • Demonstrate the effects of alternative options by using financial modeling, studies, and analysis.
  • Analyze and interpret financial and other information for management; present findings and recommendations through reports, spreadsheets, summaries, graphs, and charts.
  • Prepare financial reports for internal use.
  • Assist with accounting functions in support of the finance department such as accounts payable, accounts receivable / revenue, grant management, cost allocations, contract development and administration, and account reconciliations.
  • Develop worksheets and schedules in support of the district’s annual financial audits.
  • Provide technical expertise to departments and staff. Represent the Districts at meetings with external agencies and other stakeholders.
  • May be assigned other finance or administrative support projects by the CFO or Finance Manager.

Duties Applying to All Employees:

It is the duty of all employees to:

  • Perform other duties as assigned.
  • Strive to achieve the Mission, Vision, and Values of the organization. 
  • Perform the duties assigned during an emergency.
  • Maintain confidentiality of work-related issues, client records, and District’s information.
  • Complete required Incident Command System training within 90 days of hire.
  • Remain within a 10-hour response time during the District’s Partial Emergency Activation or as specified by the Executive Director.
  • Adhere to workplace safety rules and regulations.
  • Occasional weekend and evening shifts may be required. 
  • Some travel may be required to attend conferences and events.
  • Ensure and encourage a safe workplace environment.

Minimum Qualifications:

Knowledge and Understanding of:

  • Strong knowledge of Oregon local budget law, municipal government budgetary principles and practices, operations and procedures, and revenue projection principles.
  • General budget management practices needed to operate effectively including budget preparation, control, and revenue projection.
  • General knowledge of the theory, principles, and practices of Generally Accepted Accounting Principles (GAAP).
  • Knowledge of all aspects of full-cycle accounting.
  • Proficiency with PC operating systems and programs including Microsoft Office Products (Excel, Word, PowerPoint & Publisher).

Skills and Abilities to:

  • Perform budget, financial, research and administrative duties with little supervision with regular opportunity to apply independent judgment.
  • Identify and accurately interpret and apply federal, state and local budget policies, laws and regulations.
  • Ability to set objectives, delegate, and prioritize workflow in such a way that the overall goals of the Districts are met.
  • Gather, organize and analyze large amounts of data accurately.
  • Work efficiently in a fast-paced work environment subject to interruptions and unexpected high priority assignments.
  • Show initiative in performing job functions and manage tasks and time effectively to meet rigid schedules and multiple demanding timelines.
  • Communicate effectively both orally and in writing.
  • Communicate complex information to a variety of audiences.
  • Maintain confidentiality, discretion and situational awareness for effective performance. 
  • Create a work environment that fosters teamwork and collaboration.

Education and Experience:
This position requires budgeting and financial system expertise at a level normally gained by obtaining a Bachelor’s or Associate’s degree and having at least four years of related experience, but any combination of relevant training and experience may be accepted at the discretion of the hiring supervisor.

Experience with and implementation of integrated, modular, accounting systems.

How To Apply: