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Multnomah County Drainage District - Assistant Finance Manager

Posted: 4/20/2022
Salary: $83,147 - $133,036
Location: Portland, OR

We seek an Assistant Finance Manager to support the Finance Manager in managing the financial and administrative activities for the districts, and to maintain strong internal controls while providing efficient and effective solutions for conducting business activities. This position will be instrumental in the transition to the new UFSWQD and will play a lead role in establishing the new financial structure for this agency. We’re looking for someone who works well with others, has a keen attention to detail, and enjoys working in an environment with a lot of discretion and autonomy. This is a newly created position. You could be the first to fill this position and help enhance the Finance systems for MCDD.

Overview of Multnomah County Drainage District and the Urban Flood Safety and Water Quality District:
We are independent public agencies that provide flood safety, respond to the threat of climate change, and to calls for racial justice, protect clean air and water, and improve access to nature.

The Multnomah County Drainage District (MCDD) protects greater Portland along the Columbia River from flooding. MCDD manages four public agencies, led by elected boards, that collectively operate and maintain 27 miles of flood levees, 12 pump stations and 45 miles of sloughs, canals, and culverts.

Our flood control systems reduce flood risk for residential communities, the Portland International Airport, sections of I-5, I-205, and I-84, Oregon’s second largest supply of drinking water, and critical electricity and natural gas hubs. We are looking for a creative, collaborative, organized person to support our team’s work to create an entirely new, more modern agency.

In 2019, the Oregon Legislature established the Urban Flood Safety and Water Quality District (UFSWQD). The new district is designed to consolidate the four existing drainage districts in Multnomah County into a single, more modern agency. The governor appointed an interim board for the Urban Flood Safety & Water Quality District. The work ahead includes supporting the public election of board members, seeking voter approval of revenues for the new agency, and developing a capital bond to modernize the overall flood control system, and, once a new revenue source and an elected board are in place, supporting the dissolution of the legacy drainage districts and full transition to operations as the UFSWQD.

We need a solutions-oriented leader who has skill with organization, process and supporting colleagues and can also work well with our partners in the region, our amazing staff, and our elected and appointed board members. New federal flood safety regulations require new and strengthened approaches and partnerships, making this position extremely dynamic. A small, agile team environment and a passion for customer service and supporting community values define our culture.

Position Summary:
The Assistant Finance Manager is responsible for assisting the Finance Manager with the oversight of the Finance Department related functions. These activities include managing the work of the Finance Division staff and financial contractors, determining work assignments and work priorities, recommending operational improvements, resolving operating problems, and assisting in the development, implementation, and communication of special projects. This is a growth opportunity, and the Assistant Finance Manager would be considered to assume the Finance Manager role in the future.

The Assistant Finance Manager will audit, analyze, reconcile, interpret, and report on matters related to expenditures, receipts, assets and liabilities, and manage “day-to-day” operations of revenue collection, interagency billings, accounts payable, accounts receivable, and other areas as assigned. This role will also assist with payroll and advises on matters relating to taxes and withholdings.

The Assistant Finance Manager is responsible for implementing, overseeing, and maintaining administrative and business systems and processes, including accounting software, and maintaining strong internal controls. This position will play a key role in developing systems and procedures for the creation of the new district.

The job requires a great deal of self-direction and an ability to manage projects and tasks under broad direction. The person in the job should be comfortable acting independently and exercising considerable judgment in determining methods and procedures for new assignments. The position requires advanced problem-solving, analytical, and communication skills. The ideal candidate will demonstrate good judgment.

To be successful, the person in this job will, over time, need to develop comprehensive knowledge of MCDD’s operations. The person in this position takes on independent tasks and projects and is expected to plan and execute work with little oversight or direction. The Assistant Finance Manager also is responsible for managing contracts associated with the finance and accounting functions of the agency, including managing administrative and other business function budgets.

The Assistant Finance Manager will work under the direct supervision of the Finance Manager. This is a full-time exempt position. In addition, this position may provide direction, supervision, and training to accounting staff.

Essential Duties:

Financial management:

  • Assists with managing the daily operations of the Finance department; assures the quality of the financial activities, services, and work products; plans, prioritizes, and assigns tasks and projects, monitors work; develops work plans and assures required deadlines are met; reviews work and verifies the accuracy of financial operations. Leads by example in the management of financial activities.
  • Provide oversight of the financial systems including maintenance and upgrades of the financial system, and related modules, including identification of areas for technology adoption and integration; uses computerized accounting software, and/or other applications to prepare special financial reports as needed. Makes data processing system recommendations.
  • Promotes good communication and customer service relations with internal and external customers. Coordinates work with other District departments and public agencies. Supports the relationship between the District and the public through courteous and cooperative interactions.
  • Assists in preparing the Annual Financial Reports for all of the associated Districts and coordination of the annual audits; develops financial reports and analyzes technical accounting information. Manages, implements, and maintains financial policies, procedures, and internal controls.
  • Assists with budget development and management, including preparing financial reports and forecasts. Participate in long-range financial planning.
  • Gathers, interprets, and prepares data for reports and recommendations; monitors compliance with District policies and legal requirements by performing reviews and periodic testing.
  • Assists in managing the Districts’ cash and investments, bond issuances, fiscal studies, preparing monthly financial and investment reports, and reviewing bank reconciliation reports.
  • Assists with technical reporting for grant-funded programs.
  • Assists with overseeing payroll, monitors compliance with District policies and legal requirements.
  • Assists with collection of assessments, and interagency billings.
  • Assists the Finance Manager on special projects.
  • Protects classified, confidential, and sensitive information.
  • Works with the Finance manager to develop goals and objectives for the Finance Office; provides oversight of staff in the progress of these goals.
  • Identifies and reports problem areas in district fiscal condition; recommends solutions.
  • May represent the Department in the absence of the Finance Manager.

Duties of all employees

It is the duty of all employees to:

  • Perform other duties as assigned.
  • Strive to achieve the Mission, Vision, and Values of the organization.
  • Perform the duties assigned during an emergency.
  • Complete required Incident Command System training within established timelines.
  • Remain within a 10-hour response time during the District’s Partial Emergency Activation or as specified by the Executive Director.
  • Adhere to workplace safety rules and regulations.

Minimum Qualifications:

Knowledge of: 

  • Government accounting, auditing, and financial procedures and standards
  • Generally accepted accounting principles and standards, including best practices for internal control structures
  • Microsoft Office (e.g., Excel, Word, and Outlook)
  • Basic internet usage and search skills
  • Best practices of managing office systems and technology
  • Principles and practices of payroll, payroll tax, and benefit administration (including PERS), confidential records management, supervision, and effective customer service practices

Ability to:

  • Learn quickly, collaborate effectively, and adapt quickly in a fast-paced environment
  • Organize and prioritize
  • Work collaboratively with staff and other stakeholders
  • Attend work on time
  • Analyze problems, resolve disputes, and grievances, and recommend effective solutions.
  • Professional writing skills Including grammar, punctuation, and proofreading
  • Strong organization, time management follow-through and customer service skills
  • Read, interpret, understand, apply and communicate employment standards and procedures, applicable Federal and state rules and regulations, legal agreements (including intergovernmental agreements), and District policies and procedures
  • Successfully pass the background check and screening requirements required for the position.

Education and Experience:

  • Bachelor’s Degree with major in Accounting or Finance, or equivalent experience and/or professional certifications
  • 5+ years with increasing responsibilities and/or training and experience commensurate with the skills that match the needs of the Finance department.

Preferred Qualifications:

  • Familiarity or experience with government administration, especially local government
  • Experience leading implementation of new financial software or new modules of an existing software

Working Environment:
This position requires sitting at a computer, occasional lifting of boxes of documents or other items. This position is not considered safety sensitive. Because this position is critical to the administration of the agency, this position is expected to work five days a week full-time. While the work will need to be in the office some days, remote work will be possible as well. Hours may be flexible but generally fall between 7:30am and 5:30pm.

This is a full-time, exempt position. Our benefits Include:

  • Competitive Salary
  • Comprehensive Medical, Dental, and Vision coverage
  • State of Oregon Public Employee Retirement System (PERS) Participant
  • Deferred Compensation Plan via the Oregon Savings Growth Plan (OSGP)
  • Paid holidays, flex, vacation, and sick leave
  • Transportation and Wellness Incentives
  • Healthy work-life balance
  • Casual dress code
  • Office Perks:
    - We believe in snacking! Our breakroom is always properly stocked.
    - Frequent visits from our 4-legged team members.
    - Beautiful views of the Columbia Slough Watershed
    - Access to open outdoor spaces
    - Showers and access to bike parking
  • Work-Culture:
    - Open access to leadership
    - Collaborative environment
    - Supportive of families with children
  • Location: MCDD is located in the Sunderland neighborhood of Portland, Oregon, a city known for its diversity of restaurants, breweries, and easy access to both the coast and mountains. The area offers a variety of neighborhoods, bike-friendly streets, and amenities of a large city.

Additional Information:

Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities. Please contact Tracy Olmedo at (503)281-5675 for any questions on accessibility or accommodation during the hiring process.

Veterans’ Preference: Under Oregon Law, qualified veterans may be eligible for Veterans’ Preference when applying for MCDD positions. If you are a veteran and would like to be considered for a veterans’ preference for this job, please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty, DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veteran’s Disability Preference Letter from the U.S. Department of Veterans affairs) with your application submittal. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans’ Preference.

Equal employment opportunity: Multnomah County Drainage District strives to cultivate diversity, advance equity and practice inclusion in the performance of its work. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law. This position is not represented.

For additional information contact: Tracy Olmedo

HOW TO APPLY: To apply for this position, please submit the following in PDF form via our Smartsheet link found here: Incomplete applications will not be considered. A complete packet will include:

  1. Cover letter addressing your ability to meeting minimum requirements and any preferred qualifications
  2. Resume
  3. Reference Sheet (minimum of 2 professional references)
  4. Answers (300 words or less) to the two supplementary questions:
    A. Describe your experience establishing systems and controls of finance procedures or alternative.
    B. How do you prioritize projects, manage internal and external stakeholder expectations, and empower staff?

Read more about MCDD on our website:

Open until Filled; First Review: May 6, 2022