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Monument SWCD: District Manager
January 25, 2019
Review of applications will begin on February 8, 2019 and continue until the position is filled
March 11, 2019 or sooner (negotiable)
Exempt, Full Time, At-Will
$55,016 - $65,000/year, depending on qualifications.
8 holidays, paid time off, retirement match, and a benefits bonus (health stipend) in lieu of insurance. Benefits become available following successful completion of a 90-day probationary period.
Monument, Oregon (see additional location description below)
Board of Directors of the Monument Soil & Water Conservation District
The Monument Soil & Water Conservation District (MSWCD) is a local special district in rural, eastern Oregon whose mission is to take available technical, financial, and educational resources and coordinate them so that they meet the needs of the local land user for conservation of soil, water, and related resources. MSWCD is a nonregulatory entity that works on a voluntary basis with landowners and other cooperators through a variety of grant funded programs. Primary resource concerns include agricultural water quality, noxious weed control, juniper woodland expansion, range and forest improvements, instream passage and habitat projects for ESA listed steelhead, and monitoring of previously implemented projects. MSWCD seeks a highly qualified and motivated candidate to act on behalf of the district’s Board of Directors to provide leadership for, and manage the day-to-day operations of, the district. These duties include administration; risk management; personnel management and supervision; overseeing financial management and budgeting; grants management; conservation operations; contracting; and development, updating, and implementation of the district’s annual and long-range work plans. This position exists to ensure that the above stated mission of the MSWCD is met for the conservation needs of local land users. This job entails continually improving the MSWCD’s ability and efficiency in assisting local landowners and managers to implement on-the-ground conservation through voluntary, grant funded programs. The District Manager works closely with the MSWCD’s Project Manager and contracted Bookkeeper/Administrative Assistant to accomplish these responsibilities. The District Manager works cooperatively with the USDA Natural Resources Conservation Service, Oregon Department of Agriculture, Oregon Watershed Enhancement Board, Oregon Department of Fish and Wildlife, Oregon Department of Forestry, Oregon Water Resource Department, Confederated Tribes of the Warm Springs Reservation of Oregon, North Fork John Day Watershed Council, Blue Mountain Land Trust, and John Day Basin Partnership, and other local, state, and federal agencies and non-government organizations to further the District’s mission.
Successful applicant must possess an ODA Public Pesticide Applicator’s license with Regulatory Weed Control and Right-of-Way endorsements, or be able to obtain one within 90-days of employment. The District Manager is directly supervised by the MSWCD Board of Directors.
1) Administer, manage, conduct, and coordinate the district's day-to-day operation within approved resource levels and consistent with district plans, policies, and interests established by the Board of Directors.
2) Advocate and promote the effective and responsible use and conservation of natural resources with landowners, the general public, and other stakeholders.
3) Provide leadership and technical support for district plans, programs, and projects.
4) Represent the district's interests and establish/maintain strong, supportive, and effective working relationships with private landowners, non-government organizations, tribal entities, and multiple local, state, and federal agencies including, but not limited to, the USDA Natural Resources Conservation Service, Oregon Department of Agriculture, Oregon Watershed Enhancement Board, Oregon Department of Fish and Wildlife, Oregon Department of Forestry, Oregon Water Resource Department, Confederated Tribes of the Warm Springs Reservation of Oregon, North Fork John Day Watershed Council, Blue Mountain Land Trust, and John Day Basin Partnership.
5) Direct, supervise, and instruct staff for the efficient use of their time to carry out district programs and activities.
6) Assist in developing and presenting the district's annual budget proposal, administer approved annual budget, and make necessary adjustments as needed.
7) Seek information and keep the Board of Directors informed about local, state, and federal regulations, laws, programs, and/or activities that may impact the district. Works to ensure that the district is in compliance with all applicable laws and regulations related to natural resources, personnel matters, budget, and fiscal requirements.
8) Oversee the strategic design, planning, and implementation of conservation projects, including resource assessments, technical design, restoration enhancement, and monitoring; assist district staff as needed.
9) Prepare grant applications/proposals and other necessary documents (e.g., permit applications, bid packets, RFP documents, and contracts) to secure funding for conservation projects, or for the purpose of enhancing the district’s programs.
10) Serve as the administrator for all district conservation program grants.
11) Complete granting entity reports per contract agreements and information requests received by the district. Track grant financial activity, prepare grant financial reports, and fund requests.
12) Provide technical assistance to landowners and other members of the public on a variety of resource related topics. Assist staff, when needed, in conducting site visits, surveys, and inventories to develop recommendations of potential conservation measures.
13) Oversee the district’s weed management program, including the purchasing, handling, sale, and application of herbicides; maintaining proper licensing and record keeping; ensuring proper equipment maintenance and calibration; and providing weed treatment recommendations to landowners and managers.
14) Oversee the district’s conservation seeding program, including the purchasing, handling, and sale of rangeland seed; oversight of the rangeland drill rentals; and seed broadcasting services.
15) Provide GIS mapping services to landowners and conservation partners, and any other services the district may provide.
16) Assist the Board of Directors in planning and conducting monthly board meetings and the MSWCD annual meeting.
17) Assist the Board of Directors in developing their long-range plan, annual work plans, and scopes of work for grant projects.
18) Supervise district employees, prepare and update job descriptions, and conduct performance evaluations.
19) Ensure that the MSWCD conducts an annual audit in compliance with all state requirements and provide a municipal auditor with district financial records as requested.
20) Review, and sign legal documents, agreements, plans, and other documents on behalf of the MSWCD, as authorized by the Board of Directors. Review contracts, grant agreements, RFP's, IGA's, and other contractual agreements as necessary to mitigate risk to the district, ensure compliance with policies, and compatibility with staff capacity and operational resources.
21) Review and approve payments for all projects, grants, personnel expenses, and other district disbursements consistent with authority levels authorized by the Board of Directors.
22) Represent the MSWCD at meetings of agencies, boards, commissions, and technical advisory committees whose actions have a direct impact on the business of the district.
23) Ensure that office records, files, databases, fixed asset acquisitions/disposals, and vendor/contractor bid lists are maintained.
24) Conduct monthly staff /safety meetings, or as needed.
25) Participate in district’s educational efforts such as tours, workshops, preparing newspaper articles, brochures, website content, and Facebook postings.
26) Attend relevant professional development trainings, conferences, tours, and seminars.
27) Submits new draft policies, revisions, and updates of current approved policies to the Board of Directors for consideration and adoption.
28) Presents regular reports to the Board of Directors on district projects, programs, activities, and issues.
29) Performs other duties as requested by the MSWCD Board of Directors.
• Bachelor’s degree or higher in Natural Resources, Agriculture, Public or Business Administration, or another related field. Extensive qualifying work experience may substitute for educational requirement.
• Two or more years work experience in a related field required, with work in rural location preferred.
• Excellent verbal and written communication skills, with demonstrated public speaking experience.
• Prior grant writing experience with demonstrated success in procuring and managing grant funded projects.
• Ability to prioritize efforts, prioritize tasks, and efficiently manage time independently to accomplish a variety of tasks.
• Demonstrated ability to effectively:
o Manage/supervise staff
o Organize and prioritize the work and activities of self and staff
o Manage multiple, diverse priorities
o Direct organizational efforts to accomplish objectives within established timeframes and budget
• Strong interpersonal and relationship skills, including demonstrated ability to establish and maintain effective working relationship with Board members, staff, landowners, public officials, cooperators, and other conservation partners.
• Knowledge of work agricultural operations and conservation practices
• Proficiency with Microsoft Office software
• Ability to read, interpret, and use maps, aerial photography, and soils information to plan and implement restoration projects.
• Valid driver’s license and acceptable driving record
• Possession of an ODA Public Pesticide Applicator’s license with Regulatory Weed Control and Right-of-Way endorsements, or ability to obtain one within 90-days of employment
• Familiarity with conservation laws, including local, state, and federal regulations, permitting requirements, habitat programs, and funding mechanisms (especially OWEB and OSWB grant programs)
• Experience with ESRI ArcMap software to create maps and analyze spatial data.
• Ability to identify native and non-native plants, particularly knowledge of eastern Oregon noxious weed identification and treatment methods, along with prior weed treatment experience
• Experience using field-based monitoring equipment (e.g. HOBO temp loggers, flow meters, etc.), collection methods, data processing, and presentation
• Prior experience using chainsaws and other power tools
• Website design and maintenance
• Small office computer network setup, maintenance, and trouble shooting
Working Conditions and Schedule
Work conditions include both office work (~70%) and field work (30%). Office work includes sitting or standing for long periods of time, significant use of computers, and professionally greeting/assisting members of the public in-person and over the phone. Normal work days and hours are Monday-Friday between 8:00am and 5:00pm with the possibility of flexible scheduling, upon approval. At least one evening meeting per month is required. Occasional early morning start times and/or later evening ending times may be required, along with infrequent work on weekends. Occasional overnight travel may be required. Employee may occasionally be required to use a personal vehicle for MSWCD business. All personal vehicle use is reimbursable based on current state mileage rates.
Field work includes repeatedly lifting up to 50 lbs, occasionally lifting up to 80 lbs; working in adverse weather conditions (i.e., hot, cold, rainy, windy, and/or dusty) and/or terrain (i.e, rocky, steep, muddy, slippery), at times for extended periods; occasionally working in standing or flowing water in ponds, streams, and rivers; working with both general-use and restricted-use pesticides, specifically herbicides; operating pesticide application equipment and safely applying herbicides; operating 4-wheel drive vehicles and ATV/UTV vehicles; pulling trailers loaded with equipment both on the highway and to off-road locations; loading and unload of equipment from the back of pickups and trailers; and working independently and in remote locations.
Civil Rights Responsibilities
MSWCD is an Equal Opportunity Employer and Provider. The hiring process for, and performance of, the MSWCD District Manager will be in accordance with all applicable local, state, and federal laws for equal employment and other required civil rights statutes. The District Manager will apply administrative procedures to assure projects, programs, and services are delivered without regard to race, color, age, national origin, gender, religion, political beliefs, disability, sexual orientation, marital or family status, or other protected class.
The MSWCD office is located in Monument, Oregon in northwest Grant County. This rural, eastern Oregon community sets on the banks of the North Fork John Day River, one of the longest undammed river systems in the United States that is managed for wild stocks of salmon and steelhead. The area’s abundant outdoor recreation opportunities include hiking, camping, hunting, fishing, and exploring the county’s rich mining, logging, and agricultural history. The town of Monument has 125 residents, a 1A classification school (K-12), small store and gas station, and volunteer fire and ambulance service. The John Day/Canyon City area is the population hub of Grant County and is located approximately one hour (58 miles) from Monument. John Day and Canyon City have 2,300 residents with additional services including a region hospital, full grocery store, and several restaurants and hotels. Applicants should be prepared to live and work in a rural location without some of the amenities of more urban settings. MSWCD may be able to assist the selected applicant in locating rental opportunities, but does not provide housing.
To apply, please submit the following materials:
1) Cover letter (signed by the applicant)
2) Resume (must include the applicant’s phone and email address, relevant job experience, dates worked in each position, and contact information for supervisor of current or immediate past position)
3) References (include address, phone number, and email address for three professional references other than your current or immediate past supervisor)
4) Brief written summary of accomplishments applicable to this position (limited to two pages, 12-point font)
Application materials may be emailed in PDF format with scanned signature (cover letter) to
or mailed to:
PO Box 95
Monument, OR 97864
It is the applicant’s responsibility to ensure application materials are received in full, regardless of application method. Review of applications will begin on February 8, 2019 and continue until the position is filled. The selection process will include an interview (video conference or in-person), verification of education, and contact of references. Successful applicant will be required to pass a background check.
The Monument Soil & Water Conservation District reserves the right to keep the submission period open for as long as necessary to identify a suitable candidate or request additional materials of applicants to best determine their qualifications.
For more information contact Bryan Vogt, District Manager, at 541-934-2141 or