Receive up to a 10% discount on your general liability, auto liability, and property insurance contributions for your district.

The SDIS Best Practices Program was designed to assist districts with implementing best practices to mitigate risk in areas of high exposure. This year’s program offers each district up to a 10% credit on 2019 general liability, auto liability, and property insurance contributions by completing requirements in five credit categories.

Completion of the Best Practices Survey (located online on the SDIS Insurance Site) is required to receive credit. The survey will be available online this spring and should be reviewed with the district’s board of directors and submitted by a district representative. The district representative will verify completion of the credit requirements within the survey.

This year, the program has different requirements based on what your district insures with SDIS:


Districts WITH Property

1. Affiliate Organization Membership – Credit: 2%
You will receive a 2% credit for being a member of any of the following affiliated organizations:

• Oregon Fire District Directors Association
• Oregon Fire Chiefs Association
• Oregon Water Resources Congress
• Oregon Mosquito and Vector Control Association
• Oregon Recreation and Park Association
• Oregon Public Ports Association
• Oregon Association of Clean Water Agencies
• Oregon Association of Conservation Districts
• Cemetery Association of Oregon
• Oregon APCO-NENA
• Oregon Transit Association
• Oregon People’s Utility Districts Association
• Oregon Association of Water Utilities
• Oregon Library Association
• Oregon Economic Development District Association
• Oregon PRIMA

As we have several district types, this is not a comprehensive list. If you are a member of an organization that is not listed above or has qualified in prior years, please contact Jaime Keeling by email at jkeeling@sdao.com or by phone at 800-285-5461 x 122.

2. Property Photos – Credit: 2%
For each covered structure listed on your Property Schedule, there must be at least two (2) current photos of the structure uploaded to the Insurance Site. Ideally, the photographs will capture all four sides/angles of each building or structure. If there are already photos for each property on the Insurance Site, please verify that there are at least two (2) photos per structure and that they meet the desired criteria. Instructions for uploading are on the last page of the program brochure.

3. Online Training – Credit: 2%
SDAO uses SafePersonnel to facilitate the online training program. Trainings are not accessible through the SDAO website. A personalized training website is created for each member district to access the training library and take online courses. If your district does not have a training website set up through this program, please contact SDAO Member Services to get started. You can call us at 800-285-5461 or send an email with your name, district, and email address to memberservices@sdao.com. We will send your information to SafePersonnel. If your district’s training website has already been created and you need assistance accessing the information, please contact SafePersonnel at 800-434-0154.

To receive credit for this category, a representative from your district must complete one of the following online
courses:

• Facility Emergencies
This course gives facility and maintenance supervisors an overview of steps to take to minimize the adverse effects of predictable and unpredictable events on facility grounds. It will review preliminary design and construction, maintenance and incremental improvements, and emergency preparedness. These response and recovery actions can help to minimize costly damage and facility down-time. 

• Arson Awareness and Prevention
This course is designed to provide employees with information that will help reduce the likelihood of arson at their workplace. Arson is extremely costly to society in general, and is a difficult crime to detect and prosecute. This course will review the best practices to eliminate arson, the main elements of arson, a basic understanding of the principals of fire, and common causes of workplace fires.

4. SDAO/SDIS Training – Credit: 2%
To receive credit, at least one board member or district staff needs to attend one of the following: SDAO/SDIS spring, summer or fall regional training, the 2018 SDAO Annual Conference, any SDAO/SDIS on-site risk management training conducted by SDAO risk management staff or management consulting staff during the current policy year (2018), or any SDIS/OFDDA or OWRC joint trainings. Current trainings being offered can be accessed at SDAO Events.

5. Policy – Credit: 2%
Your district must have or adopt a preventative maintenance policy that also includes our property maintenance checklist to receive credit. A sample is available online.

Districts WITHOUT Property

1. Affiliate Organization Membership – Credit: 2%
You will receive a 2% credit for being a member of any of the following affiliated organizations:

• Oregon Fire District Directors Association
• Oregon Fire Chiefs Association
• Oregon Water Resources Congress
• Oregon Mosquito and Vector Control Association
• Oregon Recreation and Park Association
• Oregon Public Ports Association
• Oregon Association of Clean Water Agencies
• Oregon Association of Conservation Districts
• Cemetery Association of Oregon
• Oregon APCO-NENA
• Oregon Transit Association
• Oregon People’s Utility Districts Association
• Oregon Association of Water Utilities
• Oregon Library Association
• Oregon Economic Development District Association
• Oregon PRIMA

As we have several district types, this is not a comprehensive list. If you are a member of an organization that is not listed above or has qualified in prior years, please contact Jaime Keeling by email at jkeeling@sdao.com or by phone at 800-285-5461 x 122.

2. Checklist – Credit: 2%
Your district will need to complete the Internal Control Checklist which is available within the Best Practices Survey online. (Available this spring.)

3. Online Training – Credit: 2%
To receive credit for this category, you must have all board members and district staff who are responsible for handling district funds (check signing, deposits, bank reconciliations, and other accounting responsibilities) view ONE of the following online training videos:

Video One

Video Two


4. SDAO/SDIS Training – Credit: 2%
To receive credit, at least one board member or district staff needs to attend one of the following: SDAO/SDIS spring, summer or fall regional training, the 2018 SDAO Annual Conference, any SDAO/SDIS on-site risk management training conducted by SDAO risk management staff or management consulting staff during the current policy year (2018), or any SDIS/OFDDA or OWRC joint trainings. Current trainings being offered can be accessed at SDAO Events.

5. Policy – Credit: 2%
Your district must have or adopt a financial management policy. If you do not have one in place, you may download a sample policy.