Tualatin Valley Water District: Accountant
Salary: $28.51-$42.77/hour (depending on qualifications)
PERS/OPSRP members are subject to a mandatory 6% employee contribution.
Non-members will be eligible after 6 full-calendar months of service.
Closing Date: January 17 by 11am
OVERALL PURPOSE OF JOB: To provide advanced levels of accounting in the control and direction of accounting processes, records, and daily and monthly accounting reports. Assist with financial statements and budgets and perform special analyses as assigned by the Finance and Accounting Supervisor.
Essential Job Functions:
• Monitor and review accounts payable process. Review and update master files, analyze distribution accuracy, analyze report accuracy, and review distribution of checks. Process reconciliations of accounts payables to general ledger, approve payables reporting and process reconciliations. Review and issue 1099 forms. Research and resolve Accounts Payable problems.
• Provide lead responsibility and administration for District P-Card activities. Maintain master files with bank and communicate directly with bank and card users as necessary.
• Lead miscellaneous accounts receivable activities. Maintain and review master files. Process project accounting billings to invoices. Verify miscellaneous items for invoicing. Review invoices for printing, review aging report for preparing past due letters, collection notices, and transfers to the collection agency. Review contract billing and approve for mailing. Verify and transfer utility billing amounts to facilitate refunds. Approve amounts for refunds, review invoices for construction reimbursements, and reconcile payments. Research and resolve miscellaneous accounts receivable problems.
• Monitor and review purchase order and expense items. Review master files. Review and control purchase order sequence. Interact with purchasing agent for proper account and project accounting coding.
• Provide training and guidance of accounting processes to other Financial Services staff and other District employees. Train other clerical personnel in the performance of accounting related tasks.
• Assist with reviewing project accounting issues. Review master files and daily reports and approve monthly billings and verify monthly reports. Research and resolve project accounting reconciliation issues.
• Track capital asset project costs. Prepare monthly and annual reports. Close and capitalize completed projects in consultation with project managers, operations managers, and fleet personnel as required for proper categorization of assets.
• Review capital asset records and prepare annual reports.
• Direct the recording of large meter System Development Charges (SDC) contracts with Washington County. Maintain SDC files for payments on large meters and monitor accounts for water consumption to ensure adequate SDC payments per contract requirements. Interact with appropriate District staff for additional SDC billings, when necessary.
• Process daily investment transactions. Process daily transactions, generate and file reports both daily and monthly, reconcile to the Banks and General Ledger.
• Analyze balance sheet accounts. Evaluate and reconcile subsidiary records to general ledger monthly. Prepare and post General Ledger Journal entries.
• Provide budget and audit assistance as requested. Analyze accounts to prepare historical expenditures for program development and analyze general ledger accounts to prepare year end reports.
• Monitor daily bank activity and reconcile discrepancies. Reconcile petty cash records. Prepare and correct journal entries, as necessary. Communicate with bank personnel as necessary.
• Control and distribute petty cash as requested following District policies. Maintain petty cash reconciliations. Coordinate petty cash reimbursement transactions with bank.
• Participate in District emergency management program included classes, training sessions and emergency events.
• Participate in department operational processes including procedure development and implementation.
• Other tasks and projects as assigned.
Knowledge, Skills and Abilities Required:
• Knowledge of generally accepted accounting principles, practices and procedures.
• Knowledge of basic computer operations and Microsoft Office.
• Knowledge of local government and industry financing, accounting, and budgeting.
• Knowledge of safety practices and procedures applicable to the job.
• Knowledge of personnel, administrative, safety and department policies.
• Skill in customer relations and communications, including the ability to effectively and tactfully work with difficult customers and complex customer issues.
• Skill in mathematics and analytics.
• Ability to learn the District’s Enterprise Resource Program New World System’s Logos.net and the District’s customized utility billing program and supporting programs.
• Ability to establish and maintain respectful and harmonious relationships with others both inside and outside the organization.
• Ability to perform effectively in an independent or team environment, as well as display self-motivation skills.
• Ability to communicate effectively both orally and in writing with coworkers, customers and other agencies.
• Ability to recognize and keep sensitive information confidential.
• Ability to display TVWD’s vision of delivering the best water, service and value by demonstrating reliability, integrity, stewardship, excellence and safety.
• Ability to manage records and information in any format, in accordance with applicable statutes, regulations and District policy, guidance and records retention schedule.
• Bachelor’s Degree in Accounting, Business or a related field; and
• Minimum of three years of general office experience with at least two year of related accounting experience; or
• Any combination of experience and training which provides the equivalent scope of knowledge, skills and abilities required to perform the work.
• Possess a driver’s license valid in the state of Oregon; have and maintain a safe driving record.
• Have regular and predictable attendance.
• Operate, read information and focus on personal computer, telephone and other related equipment.
• Daily verbal communications on a daily basis both in person and on the telephone.
• Prolonged periods of sitting or standing.
• Respond to work, without advanced notice, in times of adverse weather, natural disaster, emergency, or other unusual events as determined by the District.
• This is a non-exempt position.
4)Answers to the supplemental questions
If you are claiming Veteran's preference, you must submit a copy of your Federal DD Form 214/215 or a veteran's disability preference letter from the US Department of Veterans Affairs in order to be considered.
Supplemental Questions: Please answer the following questions, limit your response to 1 page double sided. Applications received after the filing deadline or without responses to the supplemental questions will not be considered.
1. Describe why your background, work experience and qualifications make you the ideal candidate for the positionof Accountant for the Tualatin Valley Water District.
2. Tell us about your education and/or experience with governmental fund accounting.
3. Tell us about your education and/or experience in accounting for capital assets.
Submission of Materials: Various ways to apply:
•Email: email@example.com; or
•Fax: (503) 356-3190; or
•Mail: 1850 SW 170th Ave, Beaverton OR 97003.
All materials must be received by January 17th by 11 a.m. See our website for more information: www.tvwd.org.
Tualatin Valley Water District is an Equal Opportunity Employer and gives preference points to qualified veterans.