Sisters Park & Recreation District: Executive Director


Job Title:             Executive Director

Department:       Administration

Reports To:         Board of Directors

Status:                Exempt, Fulltime

Compensation:    $50,000 - $60,000 Starting Annual Salary


Job Purpose: Chief Executive Officer responsible for the overall operation and management of the district, a public agency formed by district voters in 1998 and governed by a five-member board of directors.

 

Duties and Responsibilities:

 

District Business Administration

  • Work in collaboration with the Board of Directors to determine short and long term plans and goals for the District, and develop and administer District policies
  • Manage the business of the Board including setting agendas, public postings and managing minutes
  • Work with district managers to implement District programming, marketing and allocation of resources
  • Serve as main contact to media, citizens, and business and government representatives
  • Manage District’s compliance with local and state rules, statutes and laws as the pertain to the District
  • Develop and manage all leases, agreements and contracts in accordance with state and federal law.
  • Develop and oversee Risk Management policies and procedures.
  • Oversee legal issues and maintain all legal documents for the District
  • Oversee all insurance issues and work closely with agent of record
  • Develop and maintain all business relationships

 

District Financial Operations

  • Serve as the budget officer of the District
  • Prepare and manage annual budget and present to the budget committee
  • Prepare and analyze monthly, quarterly and annual financial reports
  • Oversee the revenues and expenditures of the District
  • Maintain records of District fixed assets and property inventory
  • Prepare for annual audit performed by external auditor, in accordance with State budget laws
  • Work with Board Treasurer to review monthly, quarterly and annual financial records

 

Human Resources

  • Develop and administer personnel and salary policies 
  • Maintain personnel policy manual and update with current human resource laws and practices
  • Manage recruitment for the District; oversee hiring procedures including orientation, training, performance evaluations and salary adjustments.
  • Advise managers on compliance with labor laws and personnel policies
  • Manage and oversee discipline and discharge procedures.
  • Administer and oversee all workers compensation claims and Early Return to Work programs for injured workers.
  • Maintain accurate and up-to-date job descriptions for all positions.

 

Alternative Funding Sources

  • Direct responsibility for the management of all District fund development
  • Oversee development of grants, grant resources and opportunities and the submittal of grants and donation requests
  • Manage all fund development records and data, and the preparation and compliance of all reporting requirements
  • Foster and maintain positive grantor and donor relationships.
  • Direct district efforts to raise additional funds through special events, sponsorships, tournaments, and partnerships.

 

Program Operations

  • Administer and oversee the operation of all recreation services
  • Plan, coordinate, and implement District goals and objectives into recreation programming
  • Oversee the development of and promotion of a broad, diversified range of recreation, enrichment and cultural activities and services
  • Provide direction and supervision of  recreation coordinators in such areas as program development, staffing issues, and implementation of cooperative agreements
  • Establish and maintain a program evaluation system to gather input from participants regarding program preferences and quality, and to measure general customer service
  • Coordinate and communicate program needs and issues to the Board of Directors, staff, and the community.
  • Supervise (either directly or indirectly) all recreation and seasonal personnel matters; recruitment, selection, training, evaluation, promotion, disciplinary action, and conflict resolution

 

Partnerships

  • Work in collaboration with community leaders and agencies to establish strong partnerships
  • Manage District partner volunteer committees for which the District provides fiscal management
  • Develop, facilitate, and participate in community partner projects which encourage recreation, health, wellness, and community enrichment.
  • Represent the District in committees, boards, and action teams etc., that help encourage recreation, health, wellness and community enrichment.


Supervisory Responsibility: Direct supervision is exercised over administrative staff, financial and fund development staff,   and recreation coordinators.  Indirect supervision is exercised over other District staff including seasonal, club personnel and special project teams and volunteers.

 

Knowledge, Skills, and Abilities:

  • Knowledge of local government law and operational procedures as they pertain to Oregon Special Districts.
  • Knowledge of Oregon Administrative Rules, Oregon Revised Statutes, budget law, and generally accepted accounting practices
  • Knowledge of risk management and safety controls
  • Excellent public relations and public speaking skills: oral and written communication skills
  • Ability to work closely and effectively with elected Board of Directors
  • Ability to work with individuals representing diverse interests. 
  • Exceptional ability to work cooperatively with others and create a positive, constructive relationship with the Board, staff and the general public.
  • Ability to manage difficult situations and provide leadership to solve issues
  • Strong experience with Excel, PowerPoint, Word, and Publisher. Experience with RecTrac systems a plus. 

 

Qualifications:

  • Bachelor’s Degree in Park and Recreation Administration and/or related field;
  • Five or more years of experience in a Senior Management position;
  • And/or a satisfactory combination of education and experience

 

Working Conditions:

Position requires long hours, which include attendance at early morning and evening meetings at various locations throughout the community. Political nature of position can be delicate and challenging. Pressures and stress of the position include meeting multiple project deadlines, balancing the needs of citizens, staff and board, and dealing with a wide variety of citizens and special interest groups.

 

Sisters Park and Recreation District is an equal opportunity employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, mental or physical ability.

For More Information and to Apply:
For more information and to apply, please go to www.sistersrecreation.com/EDrecruitment